PPAP Submission - Point in Time Record or Live Document

C

Cheryl

#1
Having a discussion regarding our system of maintaining our PPAP package and looking for some input regarding the maintenance/control of it's records.

PPAP, is your PPAP submission maintained as a Point in Time Record or can we maintain it as a live document.

Currently we print a hard copy of the PPAP package and place it in the filing cabinet. A few months down the road we might decide to make small modifications/corrections to the control plan. (These changes would not require us to resubmit). We change the Rev date on the control plan, identifiy the change in yellow so that it is clearly identified and print out a new copy. The new copy is then placed in the original PPAP package. The original (or replaced) Control Plan is removed and stored in an obsolete folder within the PPAP package to maintain a history of all changes made.
 
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S

Seeisoguy - 2011

#2
Re: Point in Time Record

Do you stamp the obsolete document? With a "reference only" or "obosolete" stamp. The point here is what is the control to prevent a person from unintentionally grabbing the obsolete document?
 

Jim Wynne

Staff member
Admin
#3
Re: Point in Time Record

Having a discussion regarding our system of maintaining our PPAP package and looking for some input regarding the maintenance/control of it's records.

PPAP, is your PPAP submission maintained as a Point in Time Record or can we maintain it as a live document.

Currently we print a hard copy of the PPAP package and place it in the filing cabinet. A few months down the road we might decide to make small modifications/corrections to the control plan. (These changes would not require us to resubmit). We change the Rev date on the control plan, identifiy the change in yellow so that it is clearly identified and print out a new copy. The new copy is then placed in the original PPAP package. The original (or replaced) Control Plan is removed and stored in an obsolete folder within the PPAP package to maintain a history of all changes made.
The original PPAP submission (and subsequent submissions for the same part) should remain intact. For changes that don't require new submissions, you can keep copies of the documents in the file, but you don't ever want to put yourself in the position of not being sure of what was originally submitted.
 
C

Cheryl

#4
Re: Point in Time Record

Seeisoguy - thank you, yes, we do identify the control plan as obsolete.

Jim Wynne - thank you, you've hit the nail on the head.
 
S

Seeisoguy - 2011

#5
Re: Point in Time Record

Seems to me you have a pretty good system in place and that it is working. So long as your rentention and disposition is defined I think you have a good system.
 
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