Procedure Numbering System suggestions

Elsmar Forum Sponsor

GStough

Staff member
Super Moderator
#2
Re: Procedure numbering system???

Any suggestions on how to number new procedures?:confused:
There are any number of ways to number new procedures. We use CP for company procedures, WI for work instructions and assign a 2-digit number for the owner of the process/activity and then a sequential number: CP02-006 = Quality Records (02 is our dept. # for QA, 07 is the dept. # for customer service, etc.)

Basically, whatever is simplest and works best for your company. The simpler, the better is what I've found.

Good luck! :agree1:
 
T

Ted Schmitt

#3
Re: Procedure numbering system???

Any suggestions on how to number new procedures?:confused:
Nichole,

There are many different ways as you already imagined and experienced...

Probably the most "common" way is to use the standard´s chapter number :

Ex. P4.2.2 - Control of Quality Records
P4.2.3 - Control of Documents
.
.
P7.5.1 - Control of Production
P7.5.1-2 Use the dash for a second procedure under the same chapter

Here we use a sequential numbering system because it was already in place when I took over the QMS.

In essence it really doesn´t matter... use what best suits you and your organization...
 
R

ralphsulser

#4
Re: Procedure numbering system???

Any suggestions on how to number new procedures?:confused:
You can pick any numbers you want, or no numbers at all.
Some use letters with numbers, such as:
QC-SP-001 . This means it is issued by the QC dept.- QC -Standard Procedure-001, PD for production, PC for Production Control, PH for Purchasing, etc.
You don't have to use any numbers, you can use names of the procedures. Just keep track of the date when they were issued, who approved them, and the revisions and dates. Hope this helps

I guess we all posted at the same time
 
G

Gert Sorensen

#5
Re: Procedure numbering system???

The best working system I have seen was a purely numerical system that worked like this:
XYZZAAA
X = Production site (1-9)
Y = Department (1-9)
ZZ = Policy, procedure, instruction, form, etc. (1-9)
AAA = Document no. (001-999)

That was actually pretty easy to remember :)
 

ScottK

Not out of the crisis
Staff member
Super Moderator
#6
Re: Procedure numbering system???

You can pick any numbers you want, or no numbers at all.
Some use letters with numbers, such as:
QC-SP-001 . This means it is issued by the QC dept.- QC -Standard Procedure-001, PD for production, PC for Production Control, PH for Purchasing, etc.
You don't have to use any numbers, you can use names of the procedures. Just keep track of the date when they were issued, who approved them, and the revisions and dates. Hope this helps

I guess we all posted at the same time
are you peeking at my system, Ralph?
That's exactly what I did at my current job.

QC - Quality Control, MA - Materials, CN - CNC department, EN - Engineering, etc
PR - procedure, WI - work instruction, FR - form, MA - manual
and a three digit ID number.
 

GStough

Staff member
Super Moderator
#7
Re: Procedure numbering system???

are you peeking at my system, Ralph?
That's exactly what I did at my current job.

QC - Quality Control, MA - Materials, CN - CNC department, EN - Engineering, etc
PR - procedure, WI - work instruction, FR - form, MA - manual
and a three digit ID number.
great minds think alike, eh, Discordian? :lol::biglaugh::agree1:
 
#10
Re: Procedure numbering system???

Probably the most "common" way is to use the standard´s chapter number
This, unfortunately, is how part of our system is set up. The problem is that the numbers correspond to the first version of ISO 9002! :bonk:This is worse than useless today, when ISO 9002 is a fading memory and our system currently covers ISO 9001:2000, ISO 14001.2004, H&S and a Swedish energy management std. :rolleyes: As the previous posters already stated: Use what works for you. I would just like to add that it is a good idea to think about it for a while, as you obviously do: Once you have chosen, you are more or less stuck with your decision. It can be a real headache to change it later, so take your time.

You don't have to use any numbers, you can use names of the procedures.
Good call, and this is how we present the written procedures to the users these days.
 
Thread starter Similar threads Forum Replies Date
J ECR to ECO to ECN Procedure and numbering system Document Control Systems, Procedures, Forms and Templates 4
W Procedure Clause ?Level? Numbering System explanation ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 5
Anonymous16-2 SOP (Standard Operating Procedure) Numbering Document Control Systems, Procedures, Forms and Templates 7
S Numbering of Pages in a Revised Procedure ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 9
MarilynJ6354 Procedure Numbering - Is there any reason we HAVE to number our procedures? Document Control Systems, Procedures, Forms and Templates 30
N Quality Procedure numbering - Transitioning Document Control Systems, Procedures, Forms and Templates 6
E Procedure Numbering Change? Still the need for maintaining Level 1, 2, 3, documents? ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 10
B Procedure packs with non-medical devices EU Medical Device Regulations 1
K Need procedure for D&D inputs? ISO 13485:2016 - Medical Device Quality Management Systems 4
J Example of a defined procedure for carrying out Material Review Board (MRB) Manufacturing and Related Processes 0
A ISO 13485 procedure change and reflect to legacy manufacture items ISO 13485:2016 - Medical Device Quality Management Systems 2
S What should i choose for "testing procedure" characteristics? (N95) General Information Resources 0
S Critical characteristic on manufacturing operations test procedure Inspection, Prints (Drawings), Testing, Sampling and Related Topics 0
A SPC procedure / flow chart Statistical Analysis Tools, Techniques and SPC 2
J Action Not defined in procedure - NC - Incoming inspection AS9100, IAQG, NADCAP and Aerospace related Standards and Requirements 1
E Procedure ( SOP) for Device Master Record ( DMR ) and for Device History Record (DHR)? 21 CFR Part 820 - US FDA Quality System Regulations (QSR) 1
shimonv Document Control Procedure Header Content Document Control Systems, Procedures, Forms and Templates 3
U Procedure pack components EU Medical Device Regulations 3
G Control Plan & PFMEA Review Procedure? FMEA and Control Plans 1
J Strategy for MDR Regulatory Compliance Procedure ISO 13485:2016 - Medical Device Quality Management Systems 4
A IVD in MDR procedure pack EU Medical Device Regulations 2
G RoHS Procedure REACH and RoHS Conversations 2
John Predmore Configuration Management as a process instead of a procedure AS9100, IAQG, NADCAP and Aerospace related Standards and Requirements 10
L How to add exemption or statement to control of document procedure? ISO 13485:2016 - Medical Device Quality Management Systems 5
A Design and development procedure for API Spec Q2 Oil and Gas Industry Standards and Regulations 6
W Using tailoring guidelines to tailor a QMS procedure ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 2
M Change management procedure when 7.3 is not applicable ISO 13485:2016 - Medical Device Quality Management Systems 5
L Sample Procedure from Contract Manufacturer Prospective ISO 14971 - Medical Device Risk Management 1
T Internal Nonconformance procedure thoughts (AS9100) AS9100, IAQG, NADCAP and Aerospace related Standards and Requirements 6
M UDI procedure/ report 21 CFR Part 820 - US FDA Quality System Regulations (QSR) 0
DuncanGibbons Resources for aiding in procedure, work instruction and manufacturing plan development and management AS9100, IAQG, NADCAP and Aerospace related Standards and Requirements 0
S Article 22 Procedure Pack Labelling EU Medical Device Regulations 4
N EU MDR - Applicability Article 22 Systems and Procedure Packs CE Marking (Conformité Européene) / CB Scheme 4
M Example of statement for procedure pack MDR Article 22? Elsmar Cove Forum Suggestions, Complaints, Problems and Bug Reports 0
R Procedure, Frequency and Acceptance Criteria for Replicate, Recalibration, Before-After and Intermediate Checks ISO 17025 related Discussions 8
B FDA-Medical Device Reporting (MDR )procedure compliant with 21CFR section 803 US Food and Drug Administration (FDA) 0
M MDR - Is a formal GSPR Procedure required? EU Medical Device Regulations 20
Moncia Production Planning procedure ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 3
Q Tracking Procedure Revisions (Document Control) Document Control Systems, Procedures, Forms and Templates 9
L Purchasing procedure and workload ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 6
J Roles and accountabilities procedure? ISO 13485:2016 - Medical Device Quality Management Systems 9
K Procedure equals a process? AS9100, IAQG, NADCAP and Aerospace related Standards and Requirements 25
M EU MDR - RA procedure for EU EU Medical Device Regulations 5
F Procedure for Device End of Life/Obsolescence Other Medical Device and Orthopedic Related Topics 3
A MAH license transfer (medical device registrant) procedure in Indonesia Other US Medical Device Regulations 0
F ISO 13485 8.2.3 Reporting to regulatory authorities: Question regarding a procedure for this clause. ISO 13485:2016 - Medical Device Quality Management Systems 4
J Manufacturing procedure / work instruction depth ISO 13485:2016 - Medical Device Quality Management Systems 12
F Hi friends, can anyone show me an example of a procedure for ISO 13485 6.4.1 Work Environment? ISO 13485:2016 - Medical Device Quality Management Systems 2
U Product Lifecycle Procedure Guidance Design and Development of Products and Processes 7
V Datron 4707 or 4708 33K, NAVAIR or TB cal procedure General Measurement Device and Calibration Topics 1

Similar threads

Top Bottom