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QMS Document Management Software Recommendations

#1
Hello,

We are currently using Microsoft SharePoint for all of our QMS documentation (Processes, Procedures, Work Instructions, Forms, etc) but for the size of our organization, we have determined that this is not the right tool. It's really just a repository of files within document libraries (some have approval workflows, revision control but most libraries do not.) We are looking for a stand alone "QMS Document Management Software". We are not looking for a "Document Control" Module within a QMS Software. Does anyone have any recommendations? ConSense GmbH is the only Software that we have found so far, but would like to look at other options as well. Thanks.
 
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Randy

Super Moderator
#2
How big are you? I've seen organizations that have 10,000 people on a shift use Sharepoint and even Windows Office or Lotus Notes.

Whatever you use, no matter the cost. size or complexity, will always be subject to "Garbage in - Garbage out", and only as good as it's managed
 
Last edited:
#3
We are 6000+ people. Do large organizations really just use SharePoint for their documentation? It just seems to me that there should be better solutions out there. Thanks though.
 

Randy

Super Moderator
#4
I'd like to be able to tell you who uses it by name, but if you use gasoline, have anything made from plastic, fly commercial or use a MS Windows based computer you probably are familiar with some of the company's
 

Tagin

Trusted Information Resource
#5
Just searching on "QMS Document Management Software" I found this: Document Management Software | AssurX Compliance QMS

I agree that SharePoint doc libraries are not the best thing, especially for enduser use. We (a small company) use SharePoint, and I create pages for each department or functional area. On those pages, I use link webparts, and other webparts to organize links to documents, forms, reports, external links, etc. that are relevant to the particular needs of those users. I doubt more than a handful of employees have ever viewed the actual document libraries that house all the documents behind the scenes. All most users need is a main menu link or tab to get to "their page", which then contains all the items that they will use.
 

ScottK

Not out of the crisis
Staff member
Super Moderator
#8
Hi There cpeter17.
For a 6000+ person organization you're going to need something pretty robust.
Have you looked at Documentum? A lot of larger companies use that.
Or Master Control? I believe you can just get the document control module and then have expansion possible later if needed.
Verse also has a doc control system and I don't believe you need to own other modules.
 

Watchcat

Trusted Information Resource
#9
ScottK, I'm in RA, not Quality, so I don't know what these systems look like, nor do I totally understand the discussion. However, I would like to understand, so I will ask, do your suggestions (or some of them) run counter to:

Hello,
We are not looking for a "Document Control" Module within a QMS Software.
 

ScottK

Not out of the crisis
Staff member
Super Moderator
#10
ScottK, I'm in RA, not Quality, so I don't know what these systems look like, nor do I totally understand the discussion. However, I would like to understand, so I will ask, do your suggestions (or some of them) run counter to:
Hi Watchcat

when you search for eQMS systems, most are integrated systems that offer modules that can be interconnected. For example, I am currently learning Q-Pulse and we have several modules including Documents, CA/PA, Training, Assets (calibration), and others. This way a new procedure can be linked to training so it cannot be released until training is complete (if you choose to set it up that way).

Master Control and Verse are like Q-Pulse but more focused on the document and record control - I don't believe you need to pay for all the modules. and they are far more expensive, catering to large companies.

Documentum, as I understand it (I've never used it personally but have connections who have), is strictly for enterprise document management and doesn't have the other QMS modules. So this is more in-line with OP's search.

I have used another program called DocLineUp in manufacturing that is strictly for document control. It was really meant for hospitals and labs but we modified it and it did a fine job for us. But it couldn't be linked to our CAPA, Training, NCR, etc. databases. This was a while ago and don't know if it's around anymore or has evolved into something new.

Hope that helps
 
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