QMS/ Training Management Software

BeaBea

Involved In Discussions
#1
Hi there,

It's been a year now that we received our ISO 9001 certification. I created a QMS entirely from scratch including a Training Matrix to capture certifications and employee OJTs.
My small business company is growing and we are now over 50 employees.

I maintain the entire QMS manually, by file share and excel. It is now starting to get challenging keeping track of document control and revisions, but more specifically keeping up with employee required trainings.

I was wondering what sort of QMS software you all use and the pros and cons.
I'm looking for an affordable simple software to help me stay organized with my needs, but everything I have looked into so for is well over 10k a year. As I said I'm a small business and 10k is way out of our budget.
Does anyone have any recommendations?

Thank you all in advance!
 
Elsmar Forum Sponsor

Ninja

Looking for Reality
Trusted Information Resource
#2
Howdy BeaBea,

FWIW, we found them all far too expensive as well, and built our own using FilemakerPro and Filemaker server.
We could build in whatever functionality we wanted in order to tailor it to our specific needs...and we could build as much or little as actually needed...
...but we had to build it.
See Document Control Software

I do not work for Filemaker or Apple or Claris.
 

Jen Kirley

Quality and Auditing Expert
Staff member
Admin
#4
Hi BeaBea,

It is great news that your small business is growing!

I agree with Randy: is it possible to do some nice things with MS Office products, especially Excel. There may be better places to invest your $thousands.

There are many free attachments here in The Cove. Click on the Attachment List link in the header to search them. I just attached an updated Vehicle Log in the thread Maintenance Spreadsheet to Monitor the Maintenance Process of a Fleet wanted. In another thread titled Developing a ISO 9001:2015 Internal Audit Plan and Schedule I attached an internal audit program manager using Excel. I put a suggested risk planner tool in the thread Confusion about Risks for Processes in ISO 9001:2015. Please note I said suggested; there are many ways to recognize and address risk. I have seen is so many people not realizing how much they can give themselves credit for if they just walk through what they do with me.

I regrettably don't have a whiz-bang training database to share here now. It does seem like a good next project though. ;). But until then, the matrix is a powerful tool. If you include time frames for dates next due, you can use conditional formatting and pivot charts in Excel to highlight trainings coming due and overdue if your sheet contains a cell with today's date: formula is =TODAY() to compare the current status to.

I hope this helps!
 

Ninja

Looking for Reality
Trusted Information Resource
#5
I regrettably don't have a whiz-bang training database to share here now. It does seem like a good next project though. ;).
Hi Jen,

I:
- remain a Filemaker developer,
- Have a fair amount of free time
- Enjoy building dbases
- Have FMP installed on my company's computers and servers
- recognize that FMP can save as a "runtime" dbase which can be used without having to buy software (as long as the builder has the software).
- am happy to help.

PM me if you want to pursue this...I have experience only with a few companies and a few auditors...so I haven't gone into it myself.
You have seen a whole lot more and may be a good resource/outlet for more thorough experience across what companies would benefit from.

I do something radically different "for a living"...so it wouldn't even count as a conflict of interests.
 
Thread starter Similar threads Forum Replies Date
Y Training on the Basics of a QMS (Quality Management System) for ISO 13485 Training - Internal, External, Online and Distance Learning 4
Q QMS (Quality Management System) Fundamentals Training Training - Internal, External, Online and Distance Learning 4
K Quality Management System (QMS) Echo Training or Refresher ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 5
F Training Employees on the QMS (Quality Management System) Training - Internal, External, Online and Distance Learning 4
N Training on QMS (Quality Management System) for field employees ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 1
R ISO 13485 QMS Implementation Training ISO 13485:2016 - Medical Device Quality Management Systems 7
R ISO 13485 and QMS related concepts Training - Small medical device startup company ISO 13485:2016 - Medical Device Quality Management Systems 9
S Is Annual QMS Training Required? ISO 13485 ISO 13485:2016 - Medical Device Quality Management Systems 6
T QMS Training for my organization - IATF16949 and also AS9100 or 9145 Manufacturing and Related Processes 2
J Training Personnel on the QMS - 7.3 Awareness or Competence ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 9
C Log Files (Training, CAPA, Complaint, for example) & Lists in QMS ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 1
Q Who can provide a ISO 9001 Lead Auditor QMS training course? Training - Internal, External, Online and Distance Learning 2
Colin QMS IA Training Course in UK - 21st/22nd February 2013 Internal Auditing 4
GStough Should a Training Matrix Be Approved Into the QMS? Training - Internal, External, Online and Distance Learning 9
J Software for tracking QMS training - Database to track training requirements Quality Tools, Improvement and Analysis 2
P QMS Training - Purchasing Process - Seeking suggestions and comments Training - Internal, External, Online and Distance Learning 8
V QMS Lead Assessor Training Organization Recommendations General Auditing Discussions 21
C QMS and ISO 9001 Orientation training - How in depth this needs to be? ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 17
R ISO 9001 QMS Training - Accredited correspondance courses ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 12
S ISO9001 QMS: Quality Manual Examples & Templates ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 10
K Is implementing Electronic Signatures a Significant Change to the QMS? ISO 13485:2016 - Medical Device Quality Management Systems 10
qualprod Can a consultant be audited instead of QMS responsible? ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 5
S Do you follow your QMS for non-device software features? Medical Information Technology, Medical Software and Health Informatics 4
Ed Panek How to address a QMS Entry Error ISO 13485:2016 - Medical Device Quality Management Systems 8
D Digital Healthcare - QMS requirements Other US Medical Device Regulations 3
R QMS for Medical products & Pharmaceutical Drugs in one facility Medical Device and FDA Regulations and Standards News 3
C First Round of QMS Internal Audits - Ethical Dilemma Internal Auditing 7
N Handling B-Grade Products within the QMS ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 15
M Supplied Goods out of QMS / DtS? ISO 13485:2016 - Medical Device Quality Management Systems 3
S Can outsourced processes be excluded from QMS scope? ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 14
H QMS ISO 13485:2016 - ISO14971 IEC60304 etc ISO 13485:2016 - Medical Device Quality Management Systems 6
S Implementation of QMS ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 9
M Correcting Electronic QMS Records AS9100, IAQG, NADCAP and Aerospace related Standards and Requirements 4
M Are We Ready for a QMS? Quality Management System (QMS) Manuals 8
I QMS monitoring, measurement, analysis and evaluation requirement - Template ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 9
ebrahim QMS as per ISO 13485, Clause 4.2 Requirements for regulatory purposes for Medical Devices Authorized Representatives. ISO 13485:2016 - Medical Device Quality Management Systems 3
J Quality Objective for QMS prior to Certification AS9100, IAQG, NADCAP and Aerospace related Standards and Requirements 8
V Remote QMS Coordinator Position Job Openings, Consulting and Employment Opportunities 4
A How to prepare QMS manual for purchasing department Quality Management System (QMS) Manuals 5
GreatNate Master Control QMS software Quality Tools, Improvement and Analysis 1
GreatNate Anyone using the Intellect QMS software? Quality Assurance and Compliance Software Tools and Solutions 1
A Electronic forms QMS Document Control Systems, Procedures, Forms and Templates 12
supadrai Remote Opportunity - Large Scale Glove Factory QMS / RA / Legal Job Openings, Consulting and Employment Opportunities 0
C Retention of QMS Plans and Reports ISO 13485:2016 - Medical Device Quality Management Systems 5
Q New QMS...Old Projects ISO 13485:2016 - Medical Device Quality Management Systems 5
JoCam Certified QMS for MDR - Class I medical device manufacturers EU Medical Device Regulations 8
M ERP / QMS related software standards for Validation IEC 62304 - Medical Device Software Life Cycle Processes 6
T Help with BS EN ISO - IEC 80079-34 2020 (Explosive atmospheres QMS) Other ISO and International Standards and European Regulations 0
R Gap Audit Aerospsace and Rail QMS Quality Manager and Management Related Issues 0
S AS9120 Store QMS packages AS9100, IAQG, NADCAP and Aerospace related Standards and Requirements 4

Similar threads

Top Bottom