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Quality auditor legal right to see Board meeting minutes

Trebor123

Involved In Discussions
#1
Hi where is it written down in the UK that it is a legal right for a "Quality Auditor" to see the Board of Directors meeting minutes? I have always shown an "extract" of where they have discussed "QHSE " related issues!

Surely this is suffice?

They dont have a legal right to view the Company Directors "full " Board of Directors meeting minutes"? Only HMRC, Finance Auditor, Enforcement Authority etc etc.. Not an external Quality Auditor, as there may be Company business which they may not wish to share to third parties?

Anyone got the correct legal or other wording on this for the Board please?

Many thanks
 
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Trebor123

Involved In Discussions
#3
Legal right? I don't think "Quality Auditors" have any legal rights in that context.
Thanks - that is what I thought, only financial auditors not "Quality" 9001 14001 nor 45001 etc etc ! just present them with an extract of QHSE business that has ben discussed - that is what I have shown in the past ! would you agree?
 

Johnny Quality

Quite Involved in Discussions
#4
Does the BoD meeting minutes include any points of 9.3 Management Review? If yes, you should show that part to your 9001 auditors. If there are similar clauses in 14001 and 45001 and it is discussed in the BoD meeting minutes then those auditors should have access to those minutes. Showing the whole minutes is a bad idea.

ISO certification isn't a legal requirement in the UK for any business (that I'm aware).
 

Trebor123

Involved In Discussions
#5
Does the BoD meeting minutes include any points of 9.3 Management Review? If yes, you should show that part to your 9001 auditors. If there are similar clauses in 14001 and 45001 and it is discussed in the BoD meeting minutes then those auditors should have access to those minutes. Showing the whole minutes is a bad idea.

ISO certification isn't a legal requirement in the UK for any business (that I'm aware).

Johnny yes just discussion on QHSE issues/matters

Indeed - I dont wish to present full minutes of all of their discussions especially around contracts etc etc
 

Randy

Super Moderator
#8
Auditor access (CB) is only for that which is within the Scope of the certificate and audited standard itself. If those meeting constitute a portion of the management review and/or in-scope planning process then access has to be granted (but only for that material which is within scope)...Happens to me all the time, but some auditors get a bit too big for their britches because "they be important".

Then again while doing environmental audits I've been informed that access to regulatory required monitoring, reports and findings are "proprietary"....After giggling to myself I've asked the "informer" to check out EPA Envirofacts and EPA Echo...Then explained a couple ANAB rules and their "contract" along with what I'm allowed to do like stop the audit, leave and make some recommendations as to the certificate..... Only happened a time or 2, but it has stopped the egg sucking.

The key is "In Scope" and there are many on both sides of the table that don't understand or refuse to accept that.
 

Trebor123

Involved In Discussions
#10
Why is the challenge there? What prompted your question if you do not have an auditor asking? Does your Board of Directors have concerns that you are trying to assuage?
i dont understand your question ! no the external audit are requesting information - something I havent been asked before and what I have is present extracts !!! Not full minutes as why expose the Board and the company when only regulators and finance authorities can view the minutes on request !!! a little strange
 
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