Quality Procedure numbering - Transitioning

[NAOTB]

Similar help needed !!

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I have inherited a confusing problem.
During transition did anyones level 2 procedures basically reflect the numbering system of the 1994 standard. QCP1.0 reflect QAM 1.0 etc.
So that there were 20 quality procedures for the 20 sections of the QMS. If so how did you incorporate the procedures into the new QMS and renumber them since so many fragment into other areas in the new numbered sections of the new standard..
I have a consultant done QMS with new standard numbering but have Procedures numbered to the old standard. Some procedures are 4 to 5 pages and it seems that bits and pieces of each procedure need to be recombined to form new level 2 procedures with respect to the new QMS.

Thanks in advance

 

[Wes Bucey]

Similar help needed !!

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I have inherited a confusing problem.
During transition did anyones level 2 procedures basically reflect the numbering system of the 1994 standard. QCP1.0 reflect QAM 1.0 etc.
So that there were 20 quality procedures for the 20 sections of the QMS. If so how did you incorporate the procedures into the new QMS and renumber them since so many fragment into other areas in the new numbered sections of the new standard..
I have a consultant done QMS with new standard numbering but have Procedures numbered to the old standard. Some procedures are 4 to 5 pages and it seems that bits and pieces of each procedure need to be recombined to form new level 2 procedures with respect to the new QMS.

Thanks in advance

Are you changing the procedures? If not, why renumber? It may be sufficient to adapt and add the ISO grid which compares 2000 to 1994 to your QM - if you can't find it at ISO website, write again and I'll steer you to a copy.

If you change the procedures so they are no longer interchangeable with the previous ones, then you should renumber.

Many folks find the concept of changing to "processes" (consistent with ISO9k2k) is a wonderful opportunity to discard old, stodgy documents for new, easily understandable ones including flow charts and cartoons.

 

[Claes Gefvenberg]

I agree with Wes. We did not renumber a single written procedure just for the sake of it when we did the transition. Of course, we did write a number of new documents and discarded lots of obsolete ones.

/Claes

 

[WALLACE]

NAOTB,
Depending on how many employees are actually involved in using the core functions of your system, I would say, if your system numbering reflects stability with the changes made in transition from 94 to 2K: leave it be.
Your system numbering reflects your internal operating procedures. Has your third party auditor made any comments regarding your numbering system?
Wallace.

 

[qualitygoddess - 2010]

Transitions and Numbering

I would not renumber if you are going to leave the procedures as they are. You may find that you want to add and delete procedures, since the std only requires you to have 6. You can just help out the registrar by putting a cross-reference in your quality manual, so they know which procedure to go to if they want more information about a process. If you re-write the procedures, then take advantage, as another post said, to convert to flow diagrams and pictures.

One thing I have typically done is to separate corrective and preventive action procedures. Many companies had combined them in one procedure for the 1994 std.

--Jodi

 

[NAOTB]

Thanks to all

I guess for now I will leave the numbering as is because of surveillance timing and the rest of the organizations familiarity with them.

Two last questions: What are the 6 required Procedures and can anybody send me an example of a text written and then flow charted procedure.

 

[Al Rosen]

I guess for now I will leave the numbering as is because of surveillance timing and the rest of the organizations familiarity with them.

Two last questions: What are the 6 required Procedures and can anybody send me an example of a text written and then flow charted procedure.

The six "required" procedures:

Control of documents (4.2.3)
Control of Quality records (4.2.4)
Internal Audit (8.2.2)
Control of non-conforming product (8.3)
Corrective action (8.5.2)
Preventive action (8.5.3)

Usually the last two are combined into one

As far as as examples search the forums and the Cove files and I'm almost certain you will find some examples.