Quality Record Retention (Internal Audits, CA's)

Gman2

Involved - Posts
#1
Is there any requirement for retention time on quality records like Internal Audits, CA's, Management Reviews for ISO 9001:2015?

We do not have any customer specific requirements for any of our records really, can I put it all at 1 year and be done with it? ISO have a problem with that? Auditors?
 
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Ninja

Looking for Reality
Trusted Information Resource
#2
No requirement that I am aware of...though I, personally, would not be comfortable with 1yr.
I would set it at 5yr as a default...but then again I would hold them electronically...so storage space would not be an issue...

HTH
 

Ninja

Looking for Reality
Trusted Information Resource
#5
Just out of my own curiosity...what is the drive to discard? Space? Liability?

Culling out files costs money...most places I've worked hold records "at least X years"...which in fact ends up being 20+ yrs. Why spend the time sorting and throwing? (thus my reference to electronic...a 2TB drive costs less than the meeting to set retention time...
 

JoshuaFroud

Involved In Discussions
#6
For 9001:2015 the above posters are correct there is nothing in the standard requiring a specific holding time, however, things can be learned from old records. I would be hesitant to remove anything under 3-5 years old. I still find myself referring back to internal audits, non-conformance or production records from that time or even further ago. It is sometimes very illuminating to look back at the last time a problem was "fixed".
 

Gman2

Involved - Posts
#7
Just space in my cabinet really. I will keep the e-stuff indefinitely I guess. There is just some paper checklists and stuff that I could toss to make room.
 
Y

Yukon

#8
Put them in database folders and keep them for 10 years. Use the records for adjusting the frequency in whiich processes are audited. If you start out doing each process once per year and after three cycles you notice Process A never has problems nor does Process B but Process C is getting worse each year. You have historical data with which to decrease the frequency of A and B to say once every 2 years and you can increase C to once every 18 months.

As a CB auditor I want any reduction to be justified with historical data and you will have it.
 
Y

Yukon

#9
I like to see a retention period of current year plus 3. That way you always have a full three-year registration cycle available. RR, S1, S2
 

Eredhel

Quality Manager
#10
I've always tried to do one thing across the board (when it is logical to do so), rather than a lot of "if this then that". So I tend to do record retention based on customer requests. Typically I see 3, 5, or 7 year requirements, I've rarely seen 10 years. We keep everything at 7, but not because of a standard requirement.
 
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