Quality Records Matrix Content and Revision

MeatDog

Starting to get Involved
#1
I have searched this website looking for the answer to my question & have not quite found the answer I am looking for but I have found a lot of very helpful information. On to my question(s); I have a Records Matrix created in Excel that lists all documents that we consider to be Quality Records. After a review of my matrix some of those "records" shouldn't be there & some information needs to be revised (retention time lengthened or shortened). The matrix itself has a document number & a revision letter but that only controls the format of the matrix itself & not the information on the matrix (I guess it could be both). Seems to me that when I make changes to the information I need to record that change somewhere. So far I have been inserting comments into the appropriate cell to describe the change & this works for me. How have others on here handled revisions to the information on a Records Matrix? Sorry I am so long winded. THanks in advance for any & all help.

Meatdog
 
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Stijloor

Leader
Super Moderator
#2
I have searched this website looking for the answer to my question & have not quite found the answer I am looking for but I have found a lot of very helpful information. On to my question(s); I have a Records Matrix created in Excel that lists all documents that we consider to be Quality Records. After a review of my matrix some of those "records" shouldn't be there & some information needs to be revised (retention time lengthened or shortened). The matrix itself has a document number & a revision letter but that only controls the format of the matrix itself & not the information on the matrix (I guess it could be both). Seems to me that when I make changes to the information I need to record that change somewhere. So far I have been inserting comments into the appropriate cell to describe the change & this works for me. How have others on here handled revisions to the information on a Records Matrix? Sorry I am so long winded. Thanks in advance for any & all help.

Meatdog
Open a second tab in your excel workbook and list the changes there.

Stijloor.
 

MeatDog

Starting to get Involved
#3
Stijloor,

Thank you so much for your input. Your recommendation should work just fine. Thank you again.

Randall (aka Meatdog)
 
B

Bill Mitchell

#4
Have you looked at software systems to handle this. There are some great, cost effective programs available. This just seems way to time consuming for my taste.
 

MeatDog

Starting to get Involved
#5
Bill,

Thank you for your reply. I have not looked at any document control software. Can you recommend any? Thanks again.

Randall (aka Meatdog)
 
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