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Re-approving documents when the responsible person leaves or changes responsibilities

Q

QEC1989

#11
#11
Re: Re-approving documents when the responsible person leaves or changes responsibili

Something else you may want to consider....

Have a controlled document that lists 'signature designees'.

Meaning, people that may sign in place of the person specified.
DO NOT list by the person's name, but by job title/position.

In my particular case, we list those who are lateral or downward from the signer on the organization chart, who are authorized to sign for that person.
We also explain that persons upward on the organization chart have explicit signature authority.

This may not work well for some...but for us it has been accepted and successful.
As always, your results may vary...as they say.
 
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R

ralphsulser

#12
#12
Re: Re-approving documents when the responsible person leaves or changes responsibili

About 3 years ago we had someone come in here at a management from one of our foreign facilities. He wanted me to go back through all the documents approved by the previous manager, and replace with his name. i got him to agree to d it whenever a document of that type was revised or updated.
Then he made me bring them to him so he could personally sign his name on the document. Fortunately he went back home at the end of 2008.:)
 
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bobdoering

bobdoering

Stop X-bar/R Madness!!
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#13
#13
Re: Re-approving documents when the responsible person leaves or changes responsibili

juliov said:
Please provide your input to the following question dealing with document control QMS ISO 9001:2000

Should documents that were approved with the name of an authorized person that left the company be re-approved with a new manager's name?
Click to expand...
Kind of makes it sound like the reason the last person left was because he was an idiot, and his work could not be trusted. I doubt that was the intent of the standard. What the standard wanted to ensure was that the person responsible (and, one might easily assume "at the time"), was aware of the change and agreed to it.

Period. Controlled. Thank you...and good day. :cool:

Now, in the training section, one might want to see if the new authorized person was aware of the procedures they are responsible for. That might be fair game.... :tg:
 
bobdoering

bobdoering

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#14
#14
Re: Re-approving documents when the responsible person leaves or changes responsibili

QEC1989 said:
Something else you may want to consider....

Have a controlled document that lists 'signature designees'.

Meaning, people that may sign in place of the person specified.
DO NOT list by the person's name, but by job title/position.
Click to expand...
YES!!! :agree1:

I have always done that - in fact for small companies I used "generic positions", such as Production Leader. Today, that person might be the VP of Operations....tomorrow, Production Manager. All I had to do was maintain a cross-reference, as the responsibilities of the of the employees shifted...as in "wearing many hats"...:cool:
 
M

MIREGMGR

#15
#15
Re: Re-approving documents when the responsible person leaves or changes responsibili

As a side point, my perspective is that any approval system--"agency" based or otherwise--requires a dated, verifiable chain of records as to who had what approval authority at what time, and by what grantor-action that authority was granted.

Without such a chain of records, it can become very difficult several years after the fact to prove that Person X did in fact have duly granted authority to approve something.
 
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