Re-Issue of Documents - Requirement to re-issue a document after so many revisions?

J

jonnycad

#1
re-issue of documents

I have read that for QS-9000 you should re-issue a document after so many revisions. Is this true? If so, and the document is identified with an I.D such as ABC - 1234 Rev 5, What does the Id. become after Re-issue. Does it become ABC-1234 Rev 1 or do you have to obsolete that I.D. and issue a new i.d. to the document
 
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SteelMaiden

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Super Moderator
#2
Jonnycad,

I have used the "Re-issue" method for the last 5 years. We were at the point where so many documents had been revised so many times that they bore little resemblance to the original. We changed policy on revisions and stated that after 10 revisions the document COULD be re-issued as new, or if the process had changed significantly (going from a manual process to an automated, etc.). The standard practice included review of the document to assess how much had actually been changed, and basing the decision on that review.

All re-issued documents showed: Re-Issued and the date instead of our standard Issued and the date. Our master file also showed that the document was re-issued along with a statement of why we chose to re-issue.

It worked well for us, passed the QS audits and made it a lot easier to wade through the master files. I really can't say that I have ever heard anyone say you had to re-issue documents in QS. We just found that it was easier in our business.

Best of luck!
 
A

Al Dyer

#3
Re: re-issue of documents

Originally posted by jonnycad
I have read that for QS-9000 you should re-issue a document after so many revisions. Is this true? If so, and the document is identified with an I.D such as ABC - 1234 Rev 5, What does the Id. become after Re-issue. Does it become ABC-1234 Rev 1 or do you have to obsolete that I.D. and issue a new i.d. to the document
1: Where did you read this?
2: Does the word re-issue appear in QS-9000 text?

I don't think we need to take it too deep and make it too hard to follow, when you revise a document you keep some type of record (your system and choice) that notes the reason for change and new revision level.

I have never in my career heard of a reason to re-issue a document, every new revision is a "re-issue".

Taking into consideration the inter-relationship between documents, keep it as simple as possible.

As an example,

I have document QS-131-A
It refers to document QS-234-B

As a method to reduce future labor on document QS-131-A, when I refer to QS-234-B, I leave off the revision level (B) and just refer to QS-234.

This way, if I change QS-234-B, I don't have to revise QS-131-A because it does not refer to the revision level.
 
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