SBS - The best value in QMS software

Record Retention - Raw Material (Steel Certs)

#1
Hi, all - I went through a bunch of past threads on the subject and saw a lot of discussion about what needs to be included in material certs for incoming steel... but I am currently being asked about record retention for those documents. I recently took over for the ISO/IATF Manager and have been going through his documents, but his record matrix does not address material certs. What's the best practice for length of time to retain material certs? If I scan them, can I just toss them because they are stored electronically forever? Our storage area is starting to get pretty packed.

Thanks!
 
Elsmar Forum Sponsor

John C. Abnet

Teacher, sensei, kennari
Staff member
#2
ments. I recently took over for the ISO/IATF Manager and have been going through his documents, but his record matrix does not address material certs. What's the best practice for length of time to retain material certs?
Thanks!
Good day @EmilyJ ;
IATF 16949 requires length of production + service + 1 year. (that is the MINIMUM requirement). Please also note that any regulatory or customer requirements supersede these minimums and may require even longer retention. (clause 7.5.3.2.1)

In regard to "hard" or "digital" copies, IATF does specify any particular method, (as long as they are controlled, preserved, retrievable, etc..)

Hope this helps.
Be well.
 

Ninja

Looking for Reality
Staff member
Super Moderator
#3
Hello Emily,
John already answered your question...but I thought I might share one of my IT mantra's.....

Space is expensive.
Not having what you need is expensive.
Storage is cheap. (meaning electronic data storage)

Scan it all, store it all (in a manner via which you can find it again later)...get your room back.
 

Cari Spears

Super Moderator
Staff member
Super Moderator
#4
We are required to include material certs as part of our inspection package, so we retain the certs for as long as our customer requires we retain quality records.
 
Thread starter Similar threads Forum Replies Date
D IATF16949 7.5.3.2.1 Record Retention - Our Product or Customer Product? Elsmar Cove Forum Suggestions, Complaints, Problems and Bug Reports 1
M Defining and Documenting Record Retention CE Marking (Conformité Européene) / CB Scheme 5
N ISO 13485 Quality Record Retention Period ISO 13485:2016 - Medical Device Quality Management Systems 4
Gman2 Quality Record Retention (Internal Audits, CA's) ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 9
S Mobile app data privacy - Length of record retention in a software app Medical Information Technology, Medical Software and Health Informatics 1
S Record Retention - How long must a company keep the following records? Records and Data - Quality, Legal and Other Evidence 17
K Our local sterilizer is closing - Record Retention Question 21 CFR Part 820 - US FDA Quality System Regulations (QSR) 1
C Record retention for defunct customers? ISO 13485:2016 - Medical Device Quality Management Systems 11
T Record Retention Requirements - IATF 16949 Clause 7.5.3.2.1 Records and Data - Quality, Legal and Other Evidence 15
Pmarszal FDA Global UDI Database: Record Submission Retention Other US Medical Device Regulations 1
WCHorn Flowdown of Aerospace record retention requirements (AS9100) AS9100, IAQG, NADCAP and Aerospace related Standards and Requirements 4
D Production Record Retention Requirements Records and Data - Quality, Legal and Other Evidence 9
S Are there any new FDA requirements on Record Retention ? US Food and Drug Administration (FDA) 4
S Aerospace Record Retention Requirements Records and Data - Quality, Legal and Other Evidence 5
D Question... Record retention Prior to FDA NDA application and approval Records and Data - Quality, Legal and Other Evidence 3
C Record retention/retrieval for 30+ years? (The lifespan of the medical device) ISO 13485:2016 - Medical Device Quality Management Systems 5
N Notification Sample Regarding Record Retention ISO 13485:2016 - Medical Device Quality Management Systems 5
M Record Retention requirements for Safety Items Document Control Systems, Procedures, Forms and Templates 7
S Electronic Record Retention per FDA Requirements - Electronic Data Capture (EDC) Records and Data - Quality, Legal and Other Evidence 4
K 820.180(b) Record Retention - Does it apply here? We act as the initial Importer 21 CFR Part 820 - US FDA Quality System Regulations (QSR) 4
B 21 CFR 820.180 Quality Record Retention Requirements Document Control Systems, Procedures, Forms and Templates 1
W Calibration Record Retention Requirements Document Control Systems, Procedures, Forms and Templates 18
T Control of Records - API Q1 8th Edition Record Retention Requirements Oil and Gas Industry Standards and Regulations 7
A Canada Importer Record Retention Requirements - Disagreement with NB auditor Canada Medical Device Regulations 5
R Record Retention Requirements per FDA 820 Regulations Records and Data - Quality, Legal and Other Evidence 10
D MDD (Medical Device Directive) 6.1 Record Retention Requirements question Records and Data - Quality, Legal and Other Evidence 2
Q US Distributor Record Retention Requirements 21 CFR Part 820 - US FDA Quality System Regulations (QSR) 1
P Record Retention requirements of Calibration and Verification Service Providers ISO 13485:2016 - Medical Device Quality Management Systems 11
E Approval Signature Record Retention Document Control Systems, Procedures, Forms and Templates 2
C Record Retention Time for Sterile Products 21 CFR Part 820 - US FDA Quality System Regulations (QSR) 2
Q Customer Purchase Order: TS 16949 Record Retention Requirements Records and Data - Quality, Legal and Other Evidence 4
S Minimum Record Retention Period for ISO 14001 Records and Data - Quality, Legal and Other Evidence 2
S Record Retention Log - What Records are required in a Record Retention Log Records and Data - Quality, Legal and Other Evidence 7
C What is the Minimum Regulatory Requirement for Record Retention of DHR by Suppliers Records and Data - Quality, Legal and Other Evidence 9
B Training Record Retention Training - Internal, External, Online and Distance Learning 6
D Record Retention Requirements - TS 16949 Records and Data - Quality, Legal and Other Evidence 4
M Information Technology Record Retention time best practices Quality Management System (QMS) Manuals 2
Douglas E. Purdy Control of Disposition of Records - Record Retention - TS 16949 Clause 4.2.4.1 Records and Data - Quality, Legal and Other Evidence 8
T 21 CFR Part 11, "enforcement discretion" - Validation, Audit Trail, Record Retention Qualification and Validation (including 21 CFR Part 11) 4
Y Record Retention by R&D Shop After Handover ISO 13485:2016 - Medical Device Quality Management Systems 5
P ANSI NCSL Z540.1 Calibration Record Retention Period General Measurement Device and Calibration Topics 3
M Medical and Administration department Document and Record Retention policy Document Control Systems, Procedures, Forms and Templates 8
H Record Retention Time of Part Life + 1 Year Records and Data - Quality, Legal and Other Evidence 7
CarolX Record retention ideas for a sheet metal job shop supplying to a medical device mfg. ISO 13485:2016 - Medical Device Quality Management Systems 11
B Minimum retention or the date of destruction of a record - ISO 9001-2000 Para. 4.2.4 Records and Data - Quality, Legal and Other Evidence 13
J Record Control - Who are the Record Custodian and Retention Times - ISO9001 - 7.5.3 Records and Data - Quality, Legal and Other Evidence 9
M Record Retention - Obsolete revisions shall be maintained until the next revision Records and Data - Quality, Legal and Other Evidence 24
R Retention of records - Original Order Form vs. Computer Entry record - ISO 13485 Records and Data - Quality, Legal and Other Evidence 12
E Document and record retention periods for the different OEM's Customer and Company Specific Requirements 2
G Bombardier Aerospace Imposes Infinite Record Retention Period Records and Data - Quality, Legal and Other Evidence 2

Similar threads

Top Bottom