Record Retention requirements for Safety Items

M

Mike Millward

#1
How long should I keep inspection records for saftey related products.
My company makes plastic crush cones for headliners and doors.
We currently keep our inspection records for 5 yrs.
Should we keep them longer??? What are your thoughts?
 
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NikkiQSM

Quite Involved in Discussions
#2
Re: Record retintion for safety Items

How long is your product typically in the field? 5 years, 10 years?

From a medical device stand-point, we keep our records for the life-time of the product. But this is only our requirement, not one from the standard...
 
M

Mike Millward

#3
Re: Record retintion for safety Items

They are automotive related so it would be hard to judge. We normally run a project for 3-4 yrs.
 
J

Jeff Frost

#4
Re: Record retintion for safety Items

I haven’t worked with TS for a bit but you should first determine what is required per applicable regulatory requirements for the product in question plus requirements of your customers.
 
G

Gmzita

#5
Mike -

You might want to check any requirements by the regulatory agencies or standards that you are in compliance with or accredited by. If you do not find guidance there - another place to check is your customer requirements - usually listed on their PO.

About 8 years ago - we were running out of storage space maintaining records going back 20 - 25 years and some even older. I was asked "how many years are we required to keep?" After checking the Standards that we are accredited to, I ran an audit on 100 customers and found that their requirements ranged from 2 years to 10 years with the majority sitting at 5 - 7 years. This being the case, we now keep records for a minimum of 10 years.
 

insect warfare

QA=Question Authority
Trusted Information Resource
#6
Re: Record retintion for safety Items

I haven’t worked with TS for a bit but you should first determine what is required per applicable regulatory requirements for the product in question plus requirements of your customers.
Hello, Mike...

For the record (pardon the pun), what Jeff stated is also repeated in ISO/TS 16949:2009 paragraph 4.2.4.1 under "Records Retention" to include statutory requirements as well. Aside from that, it is up to you to decide.

Brian :rolleyes:
 
Last edited:
K

kgott

#7
How long should I keep inspection records for saftey related products.
My company makes plastic crush cones for headliners and doors.
We currently keep our inspection records for 5 yrs.
Should we keep them longer??? What are your thoughts?

You could consult any legislation that is relevant to your country or state. Our OH&S Regualtions (statute) often include retention times for certian safety records.

You might also consult any national standards or codes of practice in your country or state to see if they contain any satements of how long records are to be retained for.
 
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