Registration (Certification) and Organizational Name Change

[Craig B]

We are an ISO9001 company and have just recently had a name change to the organization. We have many, many controlled forms and procedures in the company. Can anyone tell me if by changing just the name of the company on the form or procedure would necessitate a new revision? It would be much easier for us to just change the company name without having to go through an approval and sign-off for each form and procedure. I would contact our Registrar, but we are in slight limbo with them right now, and thought maybe someone here has gone through this before.
Thanks for any input.

 

[Sidney Vianna]

Craig, in my opinion, as a registrar representative, if all that you are doing is to change the name of the organization in the controlled documents, I don't see the value added to enforce a formal review, including approvals and signatures. I am sure that you and the rest of the employees, managers and associates can find much better ways to spend the time to improve your QMS, rather than going through rims of signature forms.

 

[Claes Gefvenberg]

Hello Craig

Can anyone tell me if by changing just the name of the company on the form or procedure would necessitate a new revision? It would be much easier for us to just change the company name without having to go through an approval and sign-off for each form and procedure.

I agree with Sidney. Last time we were in that situation we simply stated that documents would be updated with the new logo and company name during the course of our ordinary work to maintain the BMS.

Contacting your registrar to discuss this as well as other aspects of the change is still a good idea, of course.

/Claes

 

[sal881vw]

Hello Craig,
I agree that it is not a value added process. It is also an extremely tedious and laborious job, even more if the BMS forms and documentation is just hard copies. It would be also difficult if your system is a mixture of hard copies and “on line”, whereas if your system is “on line” it may not be so difficult to amend.
However, IMHO, having said that I would tackle your problem in this way,
1. Get the registrar’s advice first if you can.
2. I would make one document change note covering all of the necessary amendments and get that approved and signed off.
3. I would establish a transition period for the change over and communicate to all concerned, a plan of action.
4. I would also change the revision number, since all documents are being changed

 

[Craig B]

Thanks for all the input, it is appreciated. As suggested, we will probably write up one master change for all documents across the board as it relates to the name change.
Thanks again and take care!

 

[BadgerMan]

thought maybe someone here has gone through this before.
Thanks for any input.

Been through it a couple times. We put provisions in our document control procedure to allow for such updates. No issues with second or third party auditors as a result.