Regulations on Controlled Document Size (Paper Size)

#1
Hello,

Has anyone come across rules, best practices, or opinions you are willing to share regarding the printed size of a controlled document? My document is 8.5 x 11 and a department wants copies that are 5 x 7 - are there any limitations? I just don't feel comfortable doing this and can't say why. Thank you!
 
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JimS

Involved In Discussions
#2
I don't think there are any rules on something like this, other than the ones you generate internally. If there's a bona fide need to create 5 x 7 documents, I suggest generating that type of document as 5 x 7 from scratch. Printing 8.5 x 11 to 5 x 7 can get ugly. Word doesn't Fit to Page the way Excel does.

I'd question the need, including why they need (uncontrolled) paper copies. Work towards going electronic as soon as you can. I know, depending on your situation that may be easier said than done, but it eliminates a lot of headaches if you can get there. We only allow printing of a couple of types of documents like forms and visual aids that are printed just be their very nature.

But if there is a need, reformat them to be 5 x 7. You can't dynamically print to a different size in Word, you'd need something like Madcap Flare or another topic-based authoring tool that easily outputs in different formats and that's too expensive and complicated for simple procedure writing. I suppose you could reduce them on a copier. That sounds awful...
 

John C. Abnet

Teacher, sensei, kennari
Leader
Super Moderator
#3
No requirements within any standards covered by this site. Use what is in the best interest of your organization.

I counsel you heavily consider scalability. Always consider...
- does the organization NEED this document?
- can this "document" be digital instead of paper?
- etc..etc...

Hope this helps.

Be well.
 

Randy

Super Moderator
#5
If you're in the US departing from the "norm" of letter or legal sizes might be a problem for copying. printing and such as what happens when "A4" or other sizes are introduced that I get in my work.
 
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