Reissuing documents due to missing version / issue numbers

#1
Hi
Just wondering how others would handle this?

Several documents have been issued without the version number or issue date being added by the document controller. This is done electronically once all signatures are received. The issued version is then issued as a pdf that users can issue - the word version is saved where it can't be reached by users.

Would you re-issue and up-version, although nothing has changed and the signatories are effectively signing the exact same document, or deal with it as doc control error and go back into the documents and add the missing information?

Thank you
 
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Laura Halleck

Starting to get Involved
#2
I would treat it as a Document Control error without getting new signatures, but it is still important to remove all of the pdf files with the missing version and issue date so people don't inadvertently use the wrong one.
 

indubioush

Quite Involved in Discussions
#3
I would consider this an administrative change, which is a very minor change that has no effect on the associated process and approved document content. Some examples include minor formatting changes, page number corrections, date corrections, etc.
 
#4
I would also consider this an administrative change, but wonder if this was a one-time occurrence on many documents or if this and similar issues happen often. You may want to try correcting the issue by introducing a checklist for document release.
 
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