Resourcing Proposals - Quality Team - Should include salaries and role detai

R

Red4165

#1
Hi again All:confused:

I have the task of having to provide a proposal of what direction I want my Quality team to go. We currently have 3 QC Line Technicians, 1 Administrative assistant, 1 Team Leader (position yet to be filled) and myself the QA Manager (recently promoted). We are a manufacturer of soft drinks and total of employees is 120 approx. Basically, in order to achieve our goals we need more people in our team to undertake the administrative and training side of things. So I have to put together a proposal for staff resourcing within our team which should include salaries and role detail:mg: etc. How should I go about presenting this. Does anyone have any examples?

Cheers in advance

JJ
 
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J

JWenmeekers

#2
Examples no, a few tips yes.

To write a proposal, you must understand what you want/need and use the proposal to propose an action to be performed by your company to meet the needs.

Internal proposals must state a problem or need succinctly to motivate readers to correct the problem in the way you recommend. You must show that the problem is important enough that it merits your organization spending money to solve it. You must also show that the way you propose to fix the problem is:
a) logical,
b) cost-effective, and
c) beneficial to the company.

Structure this document like a report.
Proposal sections should include:
- a purpose statement,
- executive summary,
- body,
- background section,
- action steps, and
- appendices as appropriate.

The background section in the proposal details your attempts to research the cause of the problem you are trying to fix. Include documentation that supports what you are proposing to do.

Reports are usually written to inform, and the audience for the report can be any combination of internal, external, or both and/or technical, non-technical, or both. Therefore, knowing your audience and outlining information carefully is critical to the success of your report.

How to write a report so that the recipient will read it:

1. Simplify, simplify simplify. Avoid phrases such as "in order to" when "to" will work.

2. Make it as short as possible. People are very pressed for time and they don't have a lot of time to read what you have written. Short sentences, even bulleted lists of points you want to make, are preferred over long, convoluted sentences that go on and on and on... you get the idea.
Try breaking each sentence into about 20 words. If a sentence is too long, rewrite it to break it into two sentences. Keep the paragraphs short, too.

3. Write naturally. Write the way you would speak.

In addition, reports are often persuasive. For example, you may write that the purpose of the report is to explain the value of a proposed change when the real reason for your report is to seek an authorization for the proposed change.

4. Write from the reader's perspective. Make sure you include all the appropriate background information your audience will need.

5. Be specific. Use statistics and percentages.

6. Include action items if needed.

7. Don't use a lot of adjectives. You want the reader to take action based upon your report. Therefore, action verbs and nouns should be used more than adjectives.

HTH
 
R

Red4165

#3
wowzers..........................thanks heaps..........it might take me some time to digest this info. You have been most helpful!!!

JJ
 
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