Retention of Training Records question

SGquality

Quite Involved in Discussions
#1
Our current procedure on Retention of Training records states as "Employee Tenure + 5 years".

This could be acceptable for general GMP training records but how do handle the product related training that he may have been imparted. There could be cases where the product could either EOL (End of Life) and the employeee could be long serving for 20 years.

Do you split retention of training records per GMP and product related ?

Any suggestions ?
 
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PaulJSmith

#2
Are your training records so overwhelming that they are becoming cumbersome? If not, I don't see why your standard procedure isn't sufficient for both cases.

If you're interested in splitting the product specific training, though, you could always just archive those records with the other product records at EOL, and retain them according to that schedule. Even with a long-tenured employee, after the product is gone the training specific to it is probably irrelevant.

... unless I've misunderstood your question.
 
K

kgott

#3
Our current procedure on Retention of Training records states as "Employee Tenure + 5 years".

This could be acceptable for general GMP training records but how do handle the product related training that he may have been imparted. There could be cases where the product could either EOL (End of Life) and the employeee could be long serving for 20 years.

Do you split retention of training records per GMP and product related ?

Any suggestions ?
I always say that records that are maintained are those that are required by law, contract or internal requirements and that its up to the process owners to determine exactly which records are to be maintained and their retention time.

Some issues that process owners may like to consider are liability, improvement analysis, technology used, contract requirements, date persons were trained and the subject matter and also potential importance to the customer and company etc.
 
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