Revision Status Identified only in Sharepoint

K

kgott

#1
We use SharePoint to manage documents.

The revision status of document can be seen in a column in SharePoint, see attached pic.

Technically, all staff should open a template document and enter the data and then save it ensuring only the latest revision of the document is used but rightly or wrongly its usually saved to a location such as a job folder and then has data added and saved and perhaps printed out.

This means that the revision status does not appear in the electronic document outside of SharePoint or hard copy of the document.

I can appreciate that the technical answer as to whether it complies with 4.2.3 c of 9001 may well be 'whatever suits your organisation" but I know there are many good auditors and knowledgeable people on the Cove so I would appreciate their perspectives as to whether or not they would accept this level of control as adequate or would they issue an NC in these circumstances.

thanks k[FONT=&quot] [/FONT]
 

Attachments

Elsmar Forum Sponsor

somashekar

Staff member
Super Moderator
#2
We use SharePoint to manage documents.

The revision status of document can be seen in a column in SharePoint, see attached pic.

Technically, all staff should open a template document and enter the data and then save it ensuring only the latest revision of the document is used but rightly or wrongly its usually saved to a location such as a job folder and then has data added and saved and perhaps printed out.

This means that the revision status does not appear in the electronic document outside of SharePoint or hard copy of the document.

I can appreciate that the technical answer as to whether it complies with 4.2.3 c of 9001 may well be 'whatever suits your organisation" but I know there are many good auditors and knowledgeable people on the Cove so I would appreciate their perspectives as to whether or not they would accept this level of control as adequate or would they issue an NC in these circumstances.

thanks k[FONT=&quot] [/FONT]
Certainly for your stated practice of staff, it falls short of adequate control.
As you are the auditee and responsible manager, and your statement of fact is evidence, its a NC on your document control ~~~
 
A

Atom_Ant

#3
We use sharepoint for document control also. One trick that I found very helpful was setting up an "external data" column. This basically tells a sharepoint column that it can be used by other office applications (word, excel, etc.). In microsoft word, we check out the document and insert a "document property" item called "revision". This shows the current info from the sharepoint column and auto-updates when it changes.

http://office.microsoft.com/en-us/sharepoint-help/use-external-data-columns-in-a-word-document-HA102847511.aspx
 
Thread starter Similar threads Forum Replies Date
D Understanding ?to ensure the changes are identified?? Revision Status of documents ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 29
S Changing revision status of a reviewed document Manufacturing and Related Processes 4
S Change and Revision Status Identification for a Document ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 3
A AS9100 7.4.2 d) - What does Revision Status mean? AS9100, IAQG, NADCAP and Aerospace related Standards and Requirements 20
B Control of Documents: Current Revision Status Identifier ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 4
P ISO 27001:2005 Information Security Management System - Revision Status IEC 27001 - Information Security Management Systems (ISMS) 5
W Redundant Documents - A version of the document that was in pre-revision status Document Control Systems, Procedures, Forms and Templates 5
K Status of ISO 17025 (Next Revision, Which Committee does it?) ISO 17025 related Discussions 2
P Please comment on revision status of document on a per page basis Document Control Systems, Procedures, Forms and Templates 25
A Tracking Revision Status of External Documents - International and American Standards Other ISO and International Standards and European Regulations 1
M Documents of External Origin - Periodic or annual verification of revision status ISO 13485:2016 - Medical Device Quality Management Systems 10
sonflowerinwales Does your CV (resume) have a revision status? Career and Occupation Discussions 24
Raffy Effects or Impact of Changes to ISO 17021 and Revision Status as of 16 NOV 2014 Other ISO and International Standards and European Regulations 25
S AIAG working on PPAP 4th Edition? Revision status of AIAG documents APQP and PPAP 8
M Quality Manual - Where does Revision History Section go? Document Control Systems, Procedures, Forms and Templates 8
G IATF Rules for COVID 5th revision - Re-certification audit timing IATF 16949 - Automotive Quality Systems Standard 3
B Revision 5 to IATF Coronavirus Pandemic (Covid -19) IATF 16949 - Automotive Quality Systems Standard 0
Q Version/Revision Control of CAD files Document Control Systems, Procedures, Forms and Templates 2
L Does a backdate form format can be changed if wrong revision is used? Document Control Systems, Procedures, Forms and Templates 8
B New Release of CQI-12 Coatings Process (Revision 3- Release date- 7/2020) Customer and Company Specific Requirements 2
M Gap analysis on ISO 14971:2019 with previous revision ISO 14971 - Medical Device Risk Management 8
M Is There a Revision History or Change Log for Canadian Regulations? Canada Medical Device Regulations 3
C SOP unification. Revision No, Revision history Document Control Systems, Procedures, Forms and Templates 4
I Dating controlled documents after changes - Revision History Document Control Systems, Procedures, Forms and Templates 13
I Revision History Date - date of updates or date of release? ISO 13485:2016 - Medical Device Quality Management Systems 2
J ISO 14001 revision process ISO 14001:2015 Specific Discussions 1
B CQI-11 (Plating Audit) - New revision updates IATF 16949 - Automotive Quality Systems Standard 0
P Proposed revision of IEC 62304 - 2019 IEC 62304 - Medical Device Software Life Cycle Processes 6
I Tracking Protoype Changes; 8D or simple document revision? ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 5
A The latest revision number and changes in automotive core tools IATF 16949 - Automotive Quality Systems Standard 1
L Getting Notice of Revision and Accessing Public Draft Copies of ISO Standards Service Industry Specific Topics 2
A Domain of the component (EASA CM No.: CM-SWCEH-001 Issue 01 Revision 02) Point 9.3.3 (Usage domain aspects) EASA and JAA Aviation Standards and Requirements 0
M Informational ISO 14971 / ISO TR 24971 revision update – atualizações sobre a revisão Medical Device and FDA Regulations and Standards News 1
M Document Control - Revision Number in Document Names Document Control Systems, Procedures, Forms and Templates 4
L VDA 1 Documented Information and Retention (new revision 4, August 2018) VDA Standards - Germany's Automotive Standards 0
M Informational ISO TC 210 JWG 1 meeting in São Paulo – Revision of ISO 14971 and ISO TR 24971 – Medical Device Risk Management Medical Device and FDA Regulations and Standards News 0
M Revision of a Form which is a Procedure Attachment Document Control Systems, Procedures, Forms and Templates 1
S IMS Manual Review and Revision Prior to Audit ISO 14001:2015 Specific Discussions 4
2 First Article Requirements for Revision Changes of Engineering AS9100, IAQG, NADCAP and Aerospace related Standards and Requirements 0
ScottK Question for Auditors on 7.1.4 in the ISO9001:2015 revision ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 6
C Document Control - old revision vs new revision Document Control Systems, Procedures, Forms and Templates 22
R Clinical evaluation Meddev (2.7.1 revision 4) - Example or Template EU Medical Device Regulations 4
Paul Simpson Informational The role of Annex SL - High Level Structure of ISO MSS's - Revision Update February 2019 ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 26
T ISO 9004:2018 Revision - Released April 2018 ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 9
Brizilla Knowledge of the upcoming ISO 17025 Revision ISO 17025 related Discussions 5
Q Change revision number in document when only codification was changed Document Control Systems, Procedures, Forms and Templates 8
Sam Lazzara Preferred Location for Revision History Section in Documents Document Control Systems, Procedures, Forms and Templates 16
Marc When will Revision 5 of the AIAG FMEA Manual be released? FMEA and Control Plans 93
S Pre-release version of the upcoming AIAG FMEA Revision 5 FMEA and Control Plans 1
J Is there a specification that provides directions on Drawing Revision Changes Inspection, Prints (Drawings), Testing, Sampling and Related Topics 5

Similar threads

Top Bottom