Revision & Versions! Definitive difference between a Version and a Revision?

Manix

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#1
Excuse my ignorance, but it has always bugged me!

What the **** is the definative difference between a Version and a Revision?

I believed that a version was the affectively the release, and the revision was that version revised. So a.1 is Version a, revision 1!

But this is not how some work and it becomes mighty confusing. Somone please give me a definative answer or I will go around the bend! :frust:

Another intersting point with this system, i s when does something warrant a new release or simply a new version.

I am YOUNG and RELATIVELY inexperienced.
 
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M

Mr BS7799

#2
Revisions vs Versions vs Issues vs Builds

IMHO they are one and the same.

I use the word "revision" though cuz its the term used in the standard (ISO 9001:2000).

Some organizations ive seen use a two-tier system. They assign a revision number for the "whole" document and an issue number for single "pages". Change done in single pages does NOT change the revision number of the whole document. If the number of pages to be changed exceeds 50% of the total number of pages on the document, then thats the time they change the revision number for the "whole" document.

Do not go around the bend YET Manix. There are lots of experienced people in this forum where you can turn to for assistance.

Cheers from Manila!!!
 
J

Jonathon Haddow

#3
Version is variation of an earlier or original type: normally major change.
Revision is used for small changes.
Change the revision level of a procedure undergoing a minor change ie change in someones title ( hr manager - personelll director if they are the same person carrying out the same role in the procedure)
Change the version level if the change is to move the role to a completely different department where the emphasis may be different.
 
M

Mr BS7799

#4
What if there was a change in the color of the nonconforming product tray from red to orange?

What if the "Final Inspection Record" was changed to "Outgoing Inspection Record"?

Would this merit a revision or a version change if these processes are documented? :argue:

Strict rules must be established for consistency and objectivity when using a two-tier system.
 

Ron Rompen

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#5
What if there was a change in the color of the nonconforming product tray from red to orange?

Not a good example (since the colors are so close to one another), but if for example, it was changed from black to white, I would call this a VERSION change (i.e. the entire concept of the standard has changed).


What if the "Final Inspection Record" was changed to "Outgoing Inspection Record"?

This would, to me, constitute a REVISION change (i.e. a document name has been changed, without changing the body of the document, or the information that is contained therein)

These are the guidelines that I work by, and so far they have convinced/fooled any auditor that has asked me.
 

Manix

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#6
SO really what I get from you guys is that there seems to be no definative answer! It's depends upon the system you implement and as long as you use it consistantly and evryone within the organisation understands the system then this seems OK?

As with many things in our area of work, plenty of standards exist to try and get everyone working to a common(ish) system of work, but we all end up working to different variation!

Thanks for the guidance. If anyone else has any ideas or suggestions please feel free to post!

:thanks: to Ron, Mr BS and Jonathon for your contributions!
 
#7
Hello Manix,
Manix said:
SO really what I get from you guys is that there seems to be no definative answer! It's depends upon the system you implement and as long as you use it consistantly and evryone within the organisation understands the system then this seems OK?
Yes, that's my view too, and I'd like to add that I try to make life as simple as possible even in this respect. I couldn't care less wether the change is big or small, so I use but one single expression when a document is updated: Issue.

Our controlled documents used to have revisions and issues. If we reached issue 5 it was mandatory that the next update would be a new revision, and blah, blah, and so on. That procedure had it's origins in the first issue (there we go again) :rolleyes: of ISO 9002. I killed it and wrote a new one. One thing less to worry about. Why do we always have to complicate matters?

/Claes
 

Caster

An Early Cover
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#8
Old School

My thinking is this is a relic of typewriter days and the steno pool.

A typwritten document was released (remember Mimeographs?) as Revision 2 for example. Then it collected handwritten notes (versions) until someone took the time to retype it with the changes as Revision 3.

With the advent of word processing and "re-engineering" of the clerical workforce this distinction is dead.

When we fix even a single typo we increase the revision by 1.

People often rail about the stupidity of this, until they suffer an expensive revision conflict in their own area. Only then do they see the benefit.

I don't think there are many pure paper systems still alive out there. And if there are, don't ever let me audit them for effectiveness.

Sorry, just re read this - it sounds more preachy & severe than I meant it to be.

Does anyone still run a pure paper system? Is it effective? Efficient? How do you know?
 

CarolX

Super Moderator
Super Moderator
#9
Hi Manix and welcom to the Cove,

I don't even use the term "version". I use "revision" when I make a change to a document. I use "edition" when the whole system is revised, i.e. my Quality Manual went from edition 1 to edition 2 with the change from 9001:1994 to 9K2K.


Caster said:
When we fix even a single typo we increase the revision by 1.


Does anyone still run a pure paper system? Is it effective? Efficient? How do you know?
Caster,

Why increase the revision to correct a typo? I have a "disclaimer" in my top level document that says typo corrections do not require rev level increases. Never had a finding on that one.

I think you may find there are a LOT of paper systems still out there. Think of the thousands of small job shops that can't afford a paperless system. I, for one, work for one of those. Effective...you bet....efficient...absolutely!!!

JMHO
 

Wes Bucey

Quite Involved in Discussions
#10
CarolX said:
Why increase the revision to correct a typo? I have a "disclaimer" in my top level document that says typo corrections do not require rev level increases. Never had a finding on that one.

I think you may find there are a LOT of paper systems still out there. Think of the thousands of small job shops that can't afford a paperless system. I, for one, work for one of those. Effective...you bet....efficient...absolutely!!!

JMHO
I used hard copy systems for 25 years. I still recommend it for operations which have few documents under control and who revise those documents less than four times/year.

I agree about minor typos and other changes which have nothing to do with dimensions of products or changes in processes. For as long as I can remember (back when I was reading Gutenberg's stuff first hand:rolleyes: ), publishers have resorted to an "errata" page between new printings to incorporate both MAJOR and MINOR changes to their books. In most organizations dealing with engineering drawings, the document control/management process makes provision for "red lining" a drawing or associated document with an interim change until such time as the organization goes through its normal change management process to generate a new revision to the document and to any affected Associated Documents. (Checking whether Associated Documents need changing is part of Configuration Management.)

Every customer's auditor and third pary auditor I have ever known has accepted such "interim documentation" when the organization has a process in place to assure the "obsolete" document is sequestered and all affected parties receive the "interim update" (note, not EVERYONE who normally receives the document needs the interim update - only those who need the document to produce or check or use the affected product or process.)
 
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