Hello I have this thing I'm struggling with regarding "instructions" from our safety department.
We have a general procedure for document release and standardized templates documents, also workinstructions of course.
Now the safety department uses the standard workinstruction template and a alternative instruction template for a specific set of safety and environment instructions. The intention is visually imediately availability of the instruction at point of importance. In dutch these type of instructions are normally reffered to as safetyinstructioncards.
I'm used to safety and environment departments making visually flashy card to be spread in the company for awareness. But the problem I have is that at this company it's a merging of a instruction and an info card.
So normally in an instruction we have:
- Title
- Type of doc
- Purpose of doc
- Area of use
- Responsibles
- Content (standard structure)
- Tracking info (Dep, Process, creator, creation date, process owner, docnr, rev)
In these alternative safety instructioncard all the same but:
- No Purpose of doc
- No Responsibles
- Content not structured like normal but per case customized
- Tracking (no dep, no process, no process owner
I just had a discussion but I noticed I had not clear for myself what I notice that's not right (or maybe it's just my wish for standardization).
The things that bother me most is that the content structure differs from normal, and that few things are missing in the tracking info.
Does anyone have similar experience? And what is your advice of is this considered to be just ok?
Thanks
We have a general procedure for document release and standardized templates documents, also workinstructions of course.
Now the safety department uses the standard workinstruction template and a alternative instruction template for a specific set of safety and environment instructions. The intention is visually imediately availability of the instruction at point of importance. In dutch these type of instructions are normally reffered to as safetyinstructioncards.
I'm used to safety and environment departments making visually flashy card to be spread in the company for awareness. But the problem I have is that at this company it's a merging of a instruction and an info card.
So normally in an instruction we have:
- Title
- Type of doc
- Purpose of doc
- Area of use
- Responsibles
- Content (standard structure)
- Tracking info (Dep, Process, creator, creation date, process owner, docnr, rev)
In these alternative safety instructioncard all the same but:
- No Purpose of doc
- No Responsibles
- Content not structured like normal but per case customized
- Tracking (no dep, no process, no process owner
I just had a discussion but I noticed I had not clear for myself what I notice that's not right (or maybe it's just my wish for standardization).
The things that bother me most is that the content structure differs from normal, and that few things are missing in the tracking info.
Does anyone have similar experience? And what is your advice of is this considered to be just ok?
Thanks