Scanned Training Records

R

R. Webb

#1
Is there a problem with scanned training records for ISO 9000. I have been collecting and saving paper copies of training records for awhile and as expected it is getting bulky. I want to go to scanning the records and keeping them organized in an electronic file by employee. I can't think of an objection to this but thought I would toss it out there to see if anyone had experienced problems with this.
 
Elsmar Forum Sponsor

NikkiQSM

Quite Involved in Discussions
#2
Absolutely not! I scan all of our documents. You just need to make sure that your files are backed up on a regular basis so they are not lost forever if a computer glitch occurs.

As the standard says, the records need to be easily accessable and protected from damage. Backing up your files is a good way of protection :)
 

insect warfare

QA=Question Authority
Trusted Information Resource
#5
I agree with the above posters. The 9001 standard calls for "appropriate records" anyway, and someone maintaining scanned copies of signed training records in order to alleviate a growing stack of hard copies is almost always "appropriate" in my opinion.

Brian :rolleyes:
 

Michael_M

Trusted Information Resource
#6
We scan all records as well. I will offer a (fairly) obvious piece of advice. Make sure the file naming convention is constant (or the folder naming). Use the same naming format for today's scan and a scan 3 years from now. It really makes finding a record easier.
 
P

PaulJSmith

#7
ISO 9001:2008 Clause 4.2.1 Note 3 The documentation can be in any form or type of medium.

4.2.4 tells us that it's our own procedure which defines the controls needed regarding records.

Go for it.
 

JLyt207

Involved In Discussions
#8
We also scan records.

In addition to the tips from the others above, don't forget That the standard says that, "Records shall remain legible, readily identifiable and retrievable." (4.2.4 Control of Records). So don't just scan and forget it. Make sure you can still read them after scanning.
 
R

R. Webb

#9
Thanks again - I just set up a training records file where I am scanning records to it. A few years worth of paper training records - oh joy!
 

John Broomfield

Leader
Super Moderator
#10
Thanks again - I just set up a training records file where I am scanning records to it. A few years worth of paper training records - oh joy!
R. Webb,

Electronic records are searchable provided they are not scanned as images. Choose PDF instead so they are retrievable.

Your electronic data and information should already be backed-up so your training records are protected.

Do these records include education records and verifications of competence?

John
 
Thread starter Similar threads Forum Replies Date
R Capability for CMM Scanned Profiles on a feature with a Bilateral Profile Tolerance Capability, Accuracy and Stability - Processes, Machines, etc. 26
P Does 21 CFR Part 11 apply to Scanned Documents? Other US Medical Device Regulations 12
B Guidance Document or Regulation Reference for Scanned Signatures (FDA/EMEA) US Food and Drug Administration (FDA) 4
S MSDS Records - Is a hard copy required if I have a scanned copy? Miscellaneous Environmental Standards and EMS Related Discussions 14
T Applying Scanned Signatures to Documents for Signing Document Control Systems, Procedures, Forms and Templates 11
Marc Robert Heinlein Archives Scanned and Put Online Coffee Break and Water Cooler Discussions 2
K Transportation procedure issues - Scanned invoice in the procedure? Document Control Systems, Procedures, Forms and Templates 8
Q Documented Evidence of Training ISO 13485: 2016 ISO 13485:2016 - Medical Device Quality Management Systems 33
Q Training vs competence ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 15
Crusader ASQ AS9100 Lead Auditor Training Career and Occupation Discussions 27
Anerol C On line training for REACH, RoHS, Halogen RoHS, REACH, ELV, IMDS and Restricted Substances 1
M Clinical evaluation report training EU Medical Device Regulations 3
E AS9146 FOD Training AS9100, IAQG, NADCAP and Aerospace related Standards and Requirements 0
Cats Clause ISO 9001:2015 7.1.5 Monitoring and measuring resources: Application to training providers ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 10
L How to find a good 510(k) submission training? Other US Medical Device Regulations 2
L How to find a good online CFDA submission training? China Medical Device Regulations 4
Sidney Vianna IAQG News New IAQG Resources - AS9104-3 Requirements for Aerospace Auditor Competency & Training Courses AS9100, IAQG, NADCAP and Aerospace related Standards and Requirements 1
S Lean Six Sigma Online Training Six Sigma 1
M RM 13006 Training Syllabus AS9100, IAQG, NADCAP and Aerospace related Standards and Requirements 3
Sonja D AIAG VDA PFMEA and Control Plan training FMEA and Control Plans 9
S Transition training for Internal Auditor from ISO 9001: 2008 to the ISO 9001:2015 ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 2
J Training on the importance of Document Control Document Control Systems, Procedures, Forms and Templates 3
M Do employee training records need to be controlled documents? AS9100, IAQG, NADCAP and Aerospace related Standards and Requirements 4
BeaBea QMS/ Training Management Software Service Industry Specific Topics 4
N ISO 22716 - GMP Training for GMP trainer Other ISO and International Standards and European Regulations 2
T Training Records - assembly line staff ISO 13485:2016 - Medical Device Quality Management Systems 20
D Do employee training records need to be centralized? IATF 16949 - Automotive Quality Systems Standard 10
C Certification vs Accreditation Training (General) Training - Internal, External, Online and Distance Learning 1
A Corrective Action Training ISO 13485:2016 - Medical Device Quality Management Systems 1
A Self-training or Self-studying ISO 13485:2016 - Medical Device Quality Management Systems 8
N ISO 9001 - Training business with fewer than 5 employees ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 4
S Employees training database Document Control Systems, Procedures, Forms and Templates 4
optomist1 Rates Daily or Hourly Process Improvement Training Consultants and Consulting 2
Le Chiffre Online training available for ISO/IEC 17021-1: Requirements for bodies providing audit and certification of management systems Training - Internal, External, Online and Distance Learning 3
S IEC60601-1 Training recommendations Training - Internal, External, Online and Distance Learning 1
P Training department ideas and development for automotive supplier Training - Internal, External, Online and Distance Learning 6
A Document release vs its related training. Which should come first? ISO 13485:2016 - Medical Device Quality Management Systems 18
C RA (Regulatory Assurance) Training (FDA) looking for resources Training - Internal, External, Online and Distance Learning 5
was named killer Onsite Level II N.D.T. Training in Florida Training - Internal, External, Online and Distance Learning 0
T Training recommendations? Bringing our RoHS and REACH compliance efforts in-house REACH and RoHS Conversations 2
S Quality Audit Training Activities Quality Manager and Management Related Issues 2
M Audit Criteria Training Materials Internal Auditing 1
B Looking for 10 Internal Audit Online Training Participants ISO 17025 related Discussions 2
optomist1 Informational Training IMDS - Management of Product Chemical Regulatory Compliance RoHS, REACH, ELV, IMDS and Restricted Substances 2
Anonymous16-2 Labelling Training Training - Internal, External, Online and Distance Learning 3
J Recommendations for online ISO 19011 training? Training - Internal, External, Online and Distance Learning 8
J Looking for a training organization that can provide in house DFMEA training FMEA and Control Plans 4
A AS9100 Training - Where do I start? AS9100, IAQG, NADCAP and Aerospace related Standards and Requirements 14
R What's the major difference between Green Belt and Black Belt in term of training and project Six Sigma 3
S ISO 13485 Lead Auditor - Debate between our Quality Team and Regulatory Auditor - Internal Auditor Training ISO 13485:2016 - Medical Device Quality Management Systems 42

Similar threads

Top Bottom