Seeking: Approved Supplier (Vendor) Log Example

[Pgapro - 2004]

Approved Vendor Log Example?

Anyone have a downloadable example of an "Approved Vendor Log"? I tried to go to the documents.xls files, but I was denied permission. Any idea why that happened as well?

Thanks in advance...

 

[Mike S.]

Pgapro,

The reason you could not access the files is because Marc now requires a $25 per year contribution to download files except in the "forums help" area and for private messaging and similar perks. He said, basically, that too many people were stopping by the Cove only to download goodies and leave but not contribute positively to helping the Cove (answering others' questions, participating in discussions, posting goodies, etc.), and because his bandwidth expenses were going up all the time. Read the notice at the top that starts "For access to attachments..."

One company's AVL will likely be much different than another's. Some, like us, simply have a list of vendor names on a paper that says "approved vendors" with the approval date and a comments section. Some companies may want much more detail like vendor address, phone, e-mail, contact person, method of approval used, who authorized the approval and when, next eval. date, vendor ID number, vendor rating and ranking, etc. etc. ad infinitum. Do what works best for your company if you want an AVL -- what has been working in the past to pick vendors? This is one of the easier things to do -- just speak with the folks involved, keep it as simple as possible, and make sure it actually helps you somewhere.

 

[Pgapro - 2004]

Thanks, Mike.. $25 doesn't seem too much to ask and quite understandable.

What has been used in the past by us was deemed somewhat insufficient and the only NCR we received this past assessment we had in March.

The auditor said we had TOO many vendors and the ones we did have were not being accessed as he would have liked. So I am trying to find a better form or way to provide a list that will fall into compliance for ISO9000:2001 requirements.

 

[Mike S.]

Hmmmm... too many vendors? And "not being accessed as he would have liked"? Who died and put him in charge? He'd have to show me the "shall" that I was violating. It is not his job to select the type and extent of control nor the number of vendors you should have.

Hey Stew, give Pgapro your standard "how to deal with overzealous auditors" lecture!

 

[Pgapro - 2004]

Mike, I sort of felt the same way you did. I profess to be somewhat new at ISO, but I was under the impression that you could deem your suppliers and based solely on their history be valid. I have been using some of these vendors for years and unless they failed us by a non-conformance they stayed on the list. Repeated infractions would lead them to be removed. He said that was all well and good, but that I needed to be doing assessments of my vendors on an annual basis.

I think he was just trying to justify his trip to our company. I mean they have to find something, right?

 

[CarolX]

a way to skin the cat

Hi Pgapro and welcome to the Cove,

Sounds like your auditor was a little over board, but perhaps you can look at how you document your decisions on when to give a supplier the axe. It would show evidence of review. Perhaps that is what he really meant to hit you on, that you had an effective system, but some documentation needed to support your reviews and actions.

Just my nickels worth.



CarolX

 

[energy]

Could be the reason

Carol,

I agree. There is no such credible finding as having too many Suppliers. Our list had other information such as the types of services, the last visit, the last time they received a survey and their reponses to it. The area where approval/disqualification of a Supplier was mentioned was in CA/PA. It's been awhile since I've used it but I may have a copy in my "archives". This was based on the 94 version but I don't think that's changed that much.

 

[Aaron Lupo]

Pgapro said:

What has been used in the past by us was deemed somewhat insufficient and the only NCR we received this past assessment we had in March.

The auditor said we had TOO many vendors and the ones we did have were not being accessed as he would have liked. So I am trying to find a better form or way to provide a list that will fall into compliance for ISO9000:2001 requirements.

Withg out know what your procedure states I can't pass judgement on what your assessor said. Do you have a procedure on evaluting your current suppliers, if so are you following it? If you are not following your own process that maybe where they are getting you. As far as having too many vendors that is weak, however, maybe it was a hint to look at your current list and see what vendors can be removed.

Just looking at it from a differnt angle rather than jumping on the assessor. JMO

 

[Al Dyer]

Pg:

Don't be afraid to call the registrar or show the auditor the door. It is your system, not the auditors. Any auditor that would document such a finding (too many suppliers) is incompetant whether young or old.

You can also bypass the registrar and discuss the situation directly with the RAB.

Just take it one step at a time.

 

[Aaron Lupo]

pancreas said:

Pg:

Don't be afraid to call the registrar or show the auditor the door. It is your system, not the auditors. Any auditor that would document such a finding (too many suppliers) is incompetant whether young or old.

You can also bypass the registrar and discuss the situation directly with the RAB.

Just take it one step at a time.

That is correct pancreas, however, you might want to call the registrar first if you have a dispute over a finding rather than call the RAB or whoever they are accredited by. If you have been unable to resolve the issue with your assessor first.