Seeking: Approved Supplier (Vendor) Log Example

P

Pgapro - 2004

#1
Approved Vendor Log Example?

Anyone have a downloadable example of an "Approved Vendor Log"? I tried to go to the documents.xls files, but I was denied permission. Any idea why that happened as well?

Thanks in advance...
 
Elsmar Forum Sponsor

Mike S.

Happy to be Alive
Trusted Information Resource
#2
Pgapro,

The reason you could not access the files is because Marc now requires a $25 per year contribution to download files except in the "forums help" area and for private messaging and similar perks. He said, basically, that too many people were stopping by the Cove only to download goodies and leave but not contribute positively to helping the Cove (answering others' questions, participating in discussions, posting goodies, etc.), and because his bandwidth expenses were going up all the time. Read the notice at the top that starts "For access to attachments..."

One company's AVL will likely be much different than another's. Some, like us, simply have a list of vendor names on a paper that says "approved vendors" with the approval date and a comments section. Some companies may want much more detail like vendor address, phone, e-mail, contact person, method of approval used, who authorized the approval and when, next eval. date, vendor ID number, vendor rating and ranking, etc. etc. ad infinitum. Do what works best for your company if you want an AVL -- what has been working in the past to pick vendors? This is one of the easier things to do -- just speak with the folks involved, keep it as simple as possible, and make sure it actually helps you somewhere.
 
P

Pgapro - 2004

#3
Thanks, Mike.. $25 doesn't seem too much to ask and quite understandable.

What has been used in the past by us was deemed somewhat insufficient and the only NCR we received this past assessment we had in March.

The auditor said we had TOO many vendors and the ones we did have were not being accessed as he would have liked. So I am trying to find a better form or way to provide a list that will fall into compliance for ISO9000:2001 requirements.
 

Mike S.

Happy to be Alive
Trusted Information Resource
#4
Hmmmm... too many vendors? And "not being accessed as he would have liked"? Who died and put him in charge? :vfunny: He'd have to show me the "shall" that I was violating. It is not his job to select the type and extent of control nor the number of vendors you should have.

Hey Stew, give Pgapro your standard "how to deal with overzealous auditors" lecture! :bigwave:
 
P

Pgapro - 2004

#5
Mike, I sort of felt the same way you did. I profess to be somewhat new at ISO, but I was under the impression that you could deem your suppliers and based solely on their history be valid. I have been using some of these vendors for years and unless they failed us by a non-conformance they stayed on the list. Repeated infractions would lead them to be removed. He said that was all well and good, but that I needed to be doing assessments of my vendors on an annual basis.

I think he was just trying to justify his trip to our company. I mean they have to find something, right?
 

CarolX

Super Moderator
Super Moderator
#6
a way to skin the cat

Hi Pgapro and welcome to the Cove,

Sounds like your auditor was a little over board, but perhaps you can look at how you document your decisions on when to give a supplier the axe. It would show evidence of review. Perhaps that is what he really meant to hit you on, that you had an effective system, but some documentation needed to support your reviews and actions.

Just my nickels worth.

:bigwave:

CarolX
 
E

energy

#7
Could be the reason

Carol,

I agree. There is no such credible finding as having too many Suppliers. Our list had other information such as the types of services, the last visit, the last time they received a survey and their reponses to it. The area where approval/disqualification of a Supplier was mentioned was in CA/PA. It's been awhile since I've used it but I may have a copy in my "archives". This was based on the 94 version but I don't think that's changed that much.:ko: :smokin:
 
A

Aaron Lupo

#8
Pgapro said:

What has been used in the past by us was deemed somewhat insufficient and the only NCR we received this past assessment we had in March.

The auditor said we had TOO many vendors and the ones we did have were not being accessed as he would have liked. So I am trying to find a better form or way to provide a list that will fall into compliance for ISO9000:2001 requirements.
Withg out know what your procedure states I can't pass judgement on what your assessor said. Do you have a procedure on evaluting your current suppliers, if so are you following it? If you are not following your own process that maybe where they are getting you. As far as having too many vendors that is weak, however, maybe it was a hint to look at your current list and see what vendors can be removed.

Just looking at it from a differnt angle rather than jumping on the assessor. JMO
:)
 
A

Al Dyer

#9
Pg:

Don't be afraid to call the registrar or show the auditor the door. It is your system, not the auditors. Any auditor that would document such a finding (too many suppliers) is incompetant whether young or old.

You can also bypass the registrar and discuss the situation directly with the RAB.

Just take it one step at a time. :)
 
A

Aaron Lupo

#10
pancreas said:

Pg:

Don't be afraid to call the registrar or show the auditor the door. It is your system, not the auditors. Any auditor that would document such a finding (too many suppliers) is incompetant whether young or old.

You can also bypass the registrar and discuss the situation directly with the RAB.

Just take it one step at a time. :)
That is correct pancreas, however, you might want to call the registrar first if you have a dispute over a finding rather than call the RAB or whoever they are accredited by. If you have been unable to resolve the issue with your assessor first.
 
Thread starter Similar threads Forum Replies Date
W Seeking Guidance Verification Test Strategy for Class B Medical Devices IEC 62304 - Medical Device Software Life Cycle Processes 1
M Seeking advice regarding use of off-the-shelf (OTS) batteries Other Medical Device and Orthopedic Related Topics 4
A ISMS - Seeking VAPT Consultant Food Safety - ISO 22000, HACCP (21 CFR 120) 1
M Medical Device Directive - Seeking common nonconformance write up scenarios CE Marking (Conformité Européene) / CB Scheme 2
S Seeking efficient method to manage install base data Manufacturing and Related Processes 0
K Seeking ISO 13485 Registrar Recommendations Registrars and Notified Bodies 15
R Tapping problems - 3/8" hot roll pickled & oiled steel - seeking expertise Manufacturing and Related Processes 15
S Responsibilities between government owner and private subcontractor of a power plant seeking ISO 9001 certification ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 9
B Seeking for an example or a template of a Business Plan Service Industry Specific Topics 3
B Health Canada Recall Definition - Seeking Clarification Canada Medical Device Regulations 5
W Seeking Returned Merchandise Procedure Customer Complaints 1
QMMike New Trend of not seeking Official ISO 9001 Registration ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 33
R Clinical Evaluation according to MEDDEV 2.7.1 (Rev 4) - seeking template ISO 13485:2016 - Medical Device Quality Management Systems 6
T ISO 9001:2015 Training for Management Team in NM - Seeking Suggestions and Providers ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 5
D Seeking Corrective Action Process Examples Nonconformance and Corrective Action 3
M AS9102 Training - Seeking third party agency that provides online AS9102 training AS9100, IAQG, NADCAP and Aerospace related Standards and Requirements 1
F Seeking Internship/Co-op Opportunities in Regulatory Affairs/QA/Clinical Domain (USA) Career and Occupation Discussions 4
L Seeking help in Basic Maintenance Knowledge Manufacturing and Related Processes 4
M Seeking opinion for ISO14001 team activity ISO 14001:2015 Specific Discussions 3
smryan Seeking good 2D barcode add-in for Excel Excel .xls Spreadsheet Templates and Tools 6
Sean Kelley Seeking Feedback on ASQ Guide to Failure Mode and Effect Analysis FMEA and Control Plans 2
S Seeking examples of Nonconforming Materials Nonconformance and Corrective Action 5
Sean Kelley Seeking Quality Training for Quality Technicians Training - Internal, External, Online and Distance Learning 1
P Seeking Information on ISO 15504 - Information Technology Process Assessment Other ISO and International Standards and European Regulations 3
K Seeking NDT Training and Certifications Inspection, Prints (Drawings), Testing, Sampling and Related Topics 3
Chennaiite Cause Analysis for Verification/Validation Failures - Seeking Opinions Problem Solving, Root Cause Fault and Failure Analysis 3
Q Seeking Examples of current ISO/TS 16949 Training Procedures IATF 16949 - Automotive Quality Systems Standard 2
Ron Rompen Seeking Test Lab which can do 1440 Hour Accelerated Weathering Characteristics Misc. Quality Assurance and Business Systems Related Topics 1
Sean Kelley Seeking Ballooned PFMEA and Control Plans for Training FMEA and Control Plans 4
B Seeking help in answering Australia Tax Withholding Declaration Coffee Break and Water Cooler Discussions 1
H ASQ CQE Exam Review Workshop - Seeking Volunteers! September 2013 ASQ, ANAB, UKAS, IAF, IRCA, Exemplar Global and Related Organizations 7
N Seeking information on use of Byotrol Cleaning Chemicals in Pharma Industry Manufacturing and Related Processes 1
M Seeking input for a process-based quality management system training course ISO 13485:2016 - Medical Device Quality Management Systems 1
B Seeking help in writing marketing message Career and Occupation Discussions 12
B Seeking help in writing an audit report that can stand on the court Internal Auditing 6
S AAMI EC57 for ECG Medical Device - Seeking 3rd Party Test Laboratory US Food and Drug Administration (FDA) 5
W Seeking a Freelance Mechanical Inspector - Source Inspection in Bangalore, India AS9100, IAQG, NADCAP and Aerospace related Standards and Requirements 1
V Seeking Internal Audit Plan form or template Internal Auditing 5
W X-ray based NDT Test Equip. Mfger. seeking CE Mark - Must X-Ray Source be included? CE Marking (Conformité Européene) / CB Scheme 5
F Quality Awareness Sessions - Seeking Ideas and Presentation Material Quality Manager and Management Related Issues 4
S Seeking to learn English Video and Suggestions - I am Chinese Coffee Break and Water Cooler Discussions 9
D Seeking material on the Construction Process in IEC 62304 IEC 62304 - Medical Device Software Life Cycle Processes 3
T I'm seeking ISO 13485:2003 Supplier Audit Checklist Supplier Quality Assurance and other Supplier Issues 1
V DIS Inspect software for our CMM Operations - Seeking Contact Information Calibration and Metrology Software and Hardware 3
R "RUO" (Research Use Only) Medical Device now seeking Clinic Use 21 CFR Part 820 - US FDA Quality System Regulations (QSR) 5
R Seeking Medical Device Registration Process in Korea Other Medical Device Regulations World-Wide 4
D Seeking Equipment Verification Standard Procedure books/guide/links Book, Video, Blog and Web Site Reviews and Recommendations 1
H Seeking Volunteers to particpate in ASQ Exam Review Workshop in September! ASQ, ANAB, UKAS, IAF, IRCA, Exemplar Global and Related Organizations 0
K Seeking copies of CBOK and PMBOK Quality Manager and Management Related Issues 4
J Seeking advice on how to handle a Special Process Nonconformance AS9100, IAQG, NADCAP and Aerospace related Standards and Requirements 12

Similar threads

Top Bottom