mtespiritu
Starting to get Involved
Mabuhay! I'm Ian. I have been a regular visitor in this forum and it has been very helpful to me as my company's EMR.
I want to improve our Document Control Procedure and would like to confirm the following after reading everything I could find here related to the topic.
(1) We have set a 45-day deadline for our documented information registration and review cycle.
- once the process owner intends to make a new document or review an existing one, they are
required to fill-out the Document Registration and Review Form and the 45-day countdown begins
> I believe this is our consultant's idea of conforming 7.5.2 and 7.5.3 (ISO14001:2015) but I could not
really see it in the standard and it's very restrictive. Am I right?
> It was also intended to control editable copies of the procedures so that process owners are required to
complete the document within the 45-day cycle or else they need to return all the files back to the Document
Controller. For me, this seems to be another source of unnecessary nonconformities.
(2) We already have a footer in place in our documents that indicates that unless it is marked "Controlled" then
it is uncontrolled. Yet, we are always on the lookout for copies of uncontrolled documents that may be left
lying around. As I understood it, we just have to make sure our personnel are aware how to identify controlled
copies from uncontrolled ones to ensure that they always use the correct one.
I have downloaded several examples of Document Control Procedure from here and I am amaze how simple it is and yet
addresses the requirements of the standard.
I want to improve our Document Control Procedure and would like to confirm the following after reading everything I could find here related to the topic.
(1) We have set a 45-day deadline for our documented information registration and review cycle.
- once the process owner intends to make a new document or review an existing one, they are
required to fill-out the Document Registration and Review Form and the 45-day countdown begins
> I believe this is our consultant's idea of conforming 7.5.2 and 7.5.3 (ISO14001:2015) but I could not
really see it in the standard and it's very restrictive. Am I right?
> It was also intended to control editable copies of the procedures so that process owners are required to
complete the document within the 45-day cycle or else they need to return all the files back to the Document
Controller. For me, this seems to be another source of unnecessary nonconformities.
(2) We already have a footer in place in our documents that indicates that unless it is marked "Controlled" then
it is uncontrolled. Yet, we are always on the lookout for copies of uncontrolled documents that may be left
lying around. As I understood it, we just have to make sure our personnel are aware how to identify controlled
copies from uncontrolled ones to ensure that they always use the correct one.
I have downloaded several examples of Document Control Procedure from here and I am amaze how simple it is and yet
addresses the requirements of the standard.