SBS - The Best Value in QMS software

Sharing SharePoint Documents

#1
We currently store all our documents in Sharepoint and we have an outside vendor who wants to be notified for changes in the QMS that would affect the products / services (example changes to FDA/ISO certifications, Quality manual updates, departures of key personnel, etc).

An internal discussion started between the IT department of giving "Read only" access and automated notifications to the outside vendor if documents have changed. I was wondering if anyone knows if that is feasible / limits of doing this.

We do not have a current regulatory representative for our company, so any advice would be helpful.
 
Elsmar Forum Sponsor

Tagin

Trusted Information Resource
#2
...we have an outside vendor who wants to be notified for changes in the QMS...
Do you mean 'customer'? I can't see why a vendor would make that request. Just wanted to clarify.

As to R/O access and automated notifications with Sharepoint - yes, it is possible if they configure an extranet view of the SharePoint site available to the outside party with appropriate authentication controls. I don't think its a particularly good idea, but it is possible. Unless you have a huge number of changes occurring in your QMS (which itself would be a potential problem), I think it would make more sense - at least initially - to have any such notifications go to an internal quality person or dept, who can review the changes and notify the outside party as needed, and provide context for the changes.
 
#3
@Tagin, yes, I do mean customer.

We have had a huge turn over early on in the pandemic and our current team is very small and almost everyone is new. So the IT dept. Is thinking of ways to reduce manual overhead by creating the automated notification and R/O access.

I do know that massive changes were needed due to the turn over since and the new employees are updating the existing processes because the existing ones were vague / poor documented for the specific dept.
 

optomist1

A Sea of Statistics
Super Moderator
#4
agreeing with Tagin above, whether it is Sharepoint or another such as an SQ Dashboard for suppliers to input their APQP/PPAP data, submission completion dates etc., access and associated restrictions should not be too tough...and work quite well.
 
Thread starter Similar threads Forum Replies Date
T IATF Rules for sharing production space with another company IATF 16949 - Automotive Quality Systems Standard 10
JoshuaFroud Serial numbers and labelling when sharing device components ISO 13485:2016 - Medical Device Quality Management Systems 1
W Is sharing resources treated same way as remote function? IATF 16949 - Automotive Quality Systems Standard 1
T Validation of Dropbox for File Sharing, Storage, and Retrieval ISO 13485:2016 - Medical Device Quality Management Systems 10
A ISO/TS 16949 - Sharing Certification Audit Report (NCR's) with the Customer IATF 16949 - Automotive Quality Systems Standard 8
D Sharing ISO Standards internally on company computers ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 5
Gman2 Processes sharing the same nonconformance during an audit General Auditing Discussions 13
P IT tools for Knowledge Sharing in a large Organization Misc. Quality Assurance and Business Systems Related Topics 1
Richard Regalado Sharing a Statement of Applicability (SOA) for ISO/IEC 27001:2013 IEC 27001 - Information Security Management Systems (ISMS) 2
R Sharing a Quality Manual with a Customer - Proprietary Information Coffee Break and Water Cooler Discussions 7
N Sponsor asked to view our SOPs remotely using File Sharing Document Control Systems, Procedures, Forms and Templates 1
P Web based file sharing i.e. Dropbox for Doc Control - Comments/Alternatives? Document Control Systems, Procedures, Forms and Templates 6
somashekar Information sharing: Week 27, 2010 (HEAT TREATMENT) The Reading Room 3
somashekar Information sharing: Week 24, 2010 (INDUCTION MOTOR) The Reading Room 0
somashekar Information sharing: Week 22, 2010 (HARDNESS, THREADS, BEARINGS) The Reading Room 3
somashekar Information sharing: Week 22, 2010 (TPM, OEE) The Reading Room 1
somashekar Information sharing: Week 21, 2010 (PAPER SIZES) The Reading Room 1
somashekar Information sharing: Week 21, 2010 (COMPUTER TERMS, NUMBER SYSTEM AND DIGITAL) The Reading Room 0
somashekar Information sharing: Week 21, 2010 (CAPACITORS, TRANSFORMERS, RELAYS) The Reading Room 2
somashekar Information sharing: Week 21, 2010 (LEADACID BATTERY AND 12V ELECTRICAL SYSTEM) The Reading Room 0
somashekar Information sharing: Week 21, 2010 (MOTORS, MACHINES AND LUBRICATION) The Reading Room 0
somashekar Information sharing: Week 20, 2010 (DG set and SYNCHRONIZATION) The Reading Room 0
somashekar Information sharing: Week 19, 2010 (ELECTRICITY, SAFETY & GROUNDING) The Reading Room 0
somashekar Information sharing: Week 19, 2010 (SOLAR ENERGY) The Reading Room 0
somashekar Information sharing: Week 19, 2010 (ENERGY) The Reading Room 0
S Sharing and/or Protecting Knowledge: Balance Misc. Quality Assurance and Business Systems Related Topics 4
Q Internal Audit Reports - Examples sharing Internal Auditing 7
Hershal Only THREE foods - Informal sharing of tastes Coffee Break and Water Cooler Discussions 17
L ISO 9001 Certification of Multiple Companies in the same Facility & sharing resources ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 3
S Sharing information on useful web sites Book, Video, Blog and Web Site Reviews and Recommendations 30
Q Enterprise company sharing corporate procedures? ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 5
S Total Quality Managememt Video for sharing Book, Video, Blog and Web Site Reviews and Recommendations 0
Y APQP (2nd version) Training Material Sharing APQP and PPAP 1
M Does Anybody have an ISO 22000 internal audit checklist for sharing? Internal Auditing 11
hogheavenfarm Extent of certification - Companies sharing manufacturing space in a building ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 5
L CEDAC (Cause and Effect with Addition of Cards) - Sharing Experiences and Form(s) Training - Internal, External, Online and Distance Learning 15
Govind Sharing key Audit learning across multi-site operations General Auditing Discussions 12
A Sharing best practices in customer satisfaction monitoring process Customer and Company Specific Requirements 17
R Couples sharing Funny Stuff - Jokes and Humour 2
S Thank you so much for sharing all your expertise! Coffee Break and Water Cooler Discussions 4
C Getting started with EMS - Sharing knowledge and experience Miscellaneous Environmental Standards and EMS Related Discussions 1
CarolX Copyright Material vs. File Sharing - Title 17 U.S.C. Section 107 Elsmar Cove Forum ToS and Forum Policies 14
C SharePoint Contract Management Software General Information Resources 0
rerusk1 MRB (Material Review Board) Process using MS Sharepoint or MS Teams Manufacturing and Related Processes 2
M MS Power Automate/Sharepoint Files Document Control Systems, Procedures, Forms and Templates 1
Q Document approval through SharePoint (without signature) Records and Data - Quality, Legal and Other Evidence 4
E Sharepoint for ISO 13485 QMS for small IVD company ISO 13485:2016 - Medical Device Quality Management Systems 11
GreatNate QMS in SharePoint - Is anyone doing this? Manufacturing and Related Processes 10
QIE Anyone have experience with BPA Quality (QMS system based on Office365/Sharepoint) Quality Assurance and Compliance Software Tools and Solutions 1
M Change Orders in SharePoint Document Control Systems, Procedures, Forms and Templates 3

Similar threads

Top Bottom