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Should I mention machine/Equipment password In SOP?

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Michael_M

Trusted Information Resource
#3
Will the password be changing frequently, if yes, how hard will it be to update the SOP? If the password is needed in SOP's, can you reference were to get it instead of putting it a document that will have to be updated every time the password changes. If everyone has access, can you just remove the password?
 

Sidney Vianna

Post Responsibly
Staff member
Admin
#4
Should I mention machine/Equipment password In SOP?
Obviously not. Passwords are designed to prevent unauthorized access. If you publish a password on a document that has no distribution restrictions, you defeat the whole purpose of having a password in the first place.

Cyber security is becoming a mainstream issue in many industries and password management is a key aspect of cyber security.

By the way, why do you need an equipment SOP? I was just commenting on another thread about the problems of overdocumenting quality systems and, in my experience, an equipment SOP is a typical example of a redundant document. Doesn't that equipment have a manual?
 

Ninja

Looking for Reality
Staff member
Super Moderator
#5
Well, it depends...

If the password keeps something safe that needs to be kept safe...then Sidney is correct...

If you wish the silly machine didn't have a logon, and its just a pointless waste of time...then publish the password.

If there are multiple levels of access (user, programmer, admin) like on a MicroVu CMM... I put the user password in the doc, but not the higher level ones. It would have been nice if the user didn't need one.

That said, it would have been wiser to put the user password on the machine itself, rather than the doc.

All of that said, I would not put the password in the document. If a pointless formality, put it on the machine.
If it actually accomplishes something (higher level)...keep it restricted.

HTH
 
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