Signature on a Paper Document? Procedure and Work Instruction Approvals

Does anyone actually sign paper documents as approval evidence any more?


  • Total voters
    57
J

Justin

#11
We use both. Our QMS states that we use both signatures and electronic signatures as verification for many of our activities.
 
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K

ksanders

#12
We place the documents on an ftp site for review, then approve by use of the voting buttom option via email. The document systems folks send us a notice, which we either approve or reject, with comments. Works fine.:agree1:
 

Crusader

Trusted Information Resource
#13
Both are used

We use hand written signatures mainly because we do not have software that does electronic signatures properly to satisfy the registrar. When I do use an "electronic signature", it is typed in normal or italic type in the doc and I require that the individual send me that doc in an email from their computer. Then I print their email on the back side of the document. It passed the ISO 9001:2000 audit.
 
Z

zheltvay

#14
We use paper signatures

We use paper signatures only. Main reason is that our personnel is not skilled enougth to use electronic signatures; most of them hardly can use MS Word to type texts :nopity:
 

RoxaneB

Super Moderator
Super Moderator
#15
zheltvay said:
We use paper signatures only. Main reason is that our personnel is not skilled enougth to use electronic signatures; most of them hardly can use MS Word to type texts :nopity:
As long as the system works for you, that's great!
 
R

Rockanna

#16
Electronic Approvals

We submit an electronic file to the head of the department for his approval via Outlook. Once we receive his apporval, we save the e-mail response and release the document. It's a big improvement from sending out hard copies and having them misplaced or lost. :)
 
J

JennTX

#18
All Paper

We have paper signed copies and then post the document to an ftp site for availability. We only keep hard copies of the signed Master docs. Also we have a tag at the bottom of the doc that states the doc is only valid on the day it is printed and lists the date. Another form of security is we use our logo which has color. So if someone prints out a copy, its in black and white. Especially if they manage to get ahold of a Master and try to copy it. Everyone has been advised not to print copies out in color, but even if they do, the Master is the only one without the tag in the footer.
So far this has worked very well. Now, however, we are trying to move to a Corporate structure and have the Top Level documents for our global sites be shared and the sites are only responsible for their procedures. Currently the Corporate Quality Manager approves all Corporate docs, but I would like to implement that someone from each site also approve. I have heard that electronic signatures are available through Adobe for pdf files. Has anyone used this feature? Have you had any issues?
Thanks
 
L

lrowe

#20
We also have paper master copies of controlled docs to show proof of approval, but I try very hard to have as few paper copies as possible beyond that.

We just bought a new QMS software package that should eliminate the need for manual signitures on even the master copies and I will be very happy when that day comes!
 
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