Specifications - All the same type of document? Change Management part of our QMS

D

Dudes

#1
Hello everyone,

I am currently working on the Change Management part of our QMS. My question relates to the documents we use for specifications. Until now, we've used one type of document for all type of specifications: product development, requirements for parts we buy as well as all kind of controls.

I'd like to separate those documents in 2 categories as different people have to approve changes for release specs (analytics) and for all the other specs... Is it a good thing to do or is it better to keep one type of specs where many different documents can fit?

Thanks for your help!
 
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Stijloor

Staff member
Super Moderator
#2
Re: Specifications - all the same type of document?

There are advantages in both approaches. I would suggest to talk with the change initiators, reviewers, and approvers and find out what they like best. A great idea does not work very well if the users do not buy into it. Have you thought about doing this electronically?

Stijloor.
 
D

Dudes

#3
Re: Specifications - all the same type of document?

Thanks Stijloor. Discussing with the document users is the first thing I did ( I don't want to implement change that wouldn't be followed because it would go in the opposite direction of the users need...) As we are a relatively small company, I have the big advantage of being able to ask everyone what they'd like. The disadvantage is that I get opposing answers ;-)

We do not have any electronic document management system (we use excel tables). And it is unfortunately not in the plans to get one soon :-(
 
D

Dudes

#4
Re: Specifications - all the same type of document?

By the way, if you have 2 different documents, how are they named? I have specs for the first one, but can't find a good name for the second, broader category... :truce:
 

Stijloor

Staff member
Super Moderator
#5
Re: Specifications - all the same type of document?

By the way, if you have 2 different documents, how are they named? I have specs for the first one, but can't find a good name for the second, broader category... :truce:
OK, how about "General" or "Other", it really does not matter, as long as it makes sense to the Users.

Stijloor.
 
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