Supplier Evaluation Procedure - What documentation should we request from suppliers?

D

Deasey

#1
Hi, I've only just joined the Cove. I'm currently re-evaluatiing our Supplier Evaluation Procedure. we currently send out Questionnaires to all Suppliers requesting various peices of information relating to product, acreditation etc. But can anybody tell me whether we actually need to request copies of their Product Liability insurance certs, as we have created a monster where we have to continually monitor the spread sheet, checking to see which suppliers Insurance certs have expired.:mad: and then request new copies.
 
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Steve McQuality

Quality Engineer
#2
Re: Supplier Evaluation Procedure

Hi, I've only just joined the Cove. I'm currently re-evaluatiing our Supplier Evaluation Procedure. we currently send out Questionnaires to all Suppliers requesting various peices of information relating to product, acreditation etc. But can anybody tell me whether we actually need to request copies of their Product Liability insurance certs, as we have created a monster where we have to continually monitor the spread sheet, checking to see which suppliers Insurance certs have expired.:mad: and then request new copies.
We also send out questionnaires - that seems to be a rather common practice. We've however just revamped the questionnaire to make it (hopefully) more "user friendly".:yes:

IMHO - Without knowing your industry or the "value added" by collecting the Product Liability Insurance Certs, you should probably ask yourself just that; what is the value added to your quality system by collective these documents and then continuously monitoring them? If it doesn't buy you anything, then why track them and force yourself into all this extra work?

Do you also focus on the Supplier's Quality System? Do you require some type of certification (ISO 9001, 13485, etc.) by your suppliers? If so, and the PLI Certs aren't a document you need, maybe this would be a way of justifying the elimination of this requirement.

...just a couple thoughts...

-Steve
 
T

Ted Schmitt

#3
Re: Supplier Evaluation Procedure

Deasey,

Welcome to the COVE !

You will find lots of usefull info in previous threads here on the Cove... scroll down to the bottom of the page and you will se links to similar discussion threads... also use the Search function for plenty of examples which fellow Covers have contributed with.
 
D

Deasey

#4
Re: Supplier Evaluation Procedure

Hi thanks for the info, yes we also request a copy of their acreditation cert.The industry I work in is heavy rotational electrical equipment supplied and maintained for the Oil/gas/power genertaion industries.
Cheers
Deasey
 
B

Britman - 2012

#5
Re: Supplier Evaluation Procedure

Have a very basic questionnaire and let their third party assessors complete the audits – they get paid well!

I have had many questionaire sent to me, mostly you answer "yes" or "no" as required and expected by your customer!
 

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