Supplier/ Service Provider Accreditation

SheiLaJP

Involved In Discussions
#1
Hi,

I have this process owner who insist that our Purchasing division needs to be issued CAR due to failure to accomplish the supplier/ service provider accreditation. At first, we were confused on who/ what supplier to consider in our accreditation. Now, our basis for supplier/ service provider accreditation is 1) they have been our supplier/ service provider since the implementation of the procedure or the past years; 2) they are recommended suppliers; 3) they are financially stable. The Purchasing division decided that they will provide a list of suppliers based on their accounting system. So, the list was released and they are working on accomplishing the suppliers accreditation. As of this writing, we only have 27 accomplished suppliers/ service providers accredited out of the listed 130 suppliers/ service provider.

My questions are:
1. Do i really need to issue CAR to Purchasing division since they were unable to accomplish the Supplier/ Service Provider Accreditation?.
2. Is it ok to get information in accounting system just to accomplish Supplier/ Service Provider Accreditation?
3. As QMR, what advise can i give to the Top Management in accomplishing the Supplier/ Service Provider Accreditation?. What should also the Top Management do?
4. Aside from the mentioned criteria in selecting accredited supplier/ service provider, what other criteria do i need to consider in accrediting supplier/ service provider?

:thanx:
SheiLaJP
 
Elsmar Forum Sponsor

dsanabria

Quite Involved in Discussions
#2
Hi,

I have this process owner who insist that our Purchasing division needs to be issued CAR due to failure to accomplish the supplier/ service provider accreditation.
SheiLaJP
Interesting - you are using a term that could throw people off.... Supplier Accreditation - is that the same as supplier approval?



Hi,

My questions are:
1. Do i really need to issue CAR to Purchasing division since they were unable to accomplish the Supplier/ Service Provider Accreditation?.

:thanx:
SheiLaJP

First, was this issue found during an internal, customer or external audit?
Second, What does your internal procedure says and were the key players aware of?

If your procedure says that this should have been in place and it was not done - then you know the answer - issue an internal audit after a complete evaluation of processes and procedures in dealing with suppliers.

Hi,

2. Is it ok to get information in accounting system just to accomplish Supplier/ Service Provider Accreditation?

:thanx:
SheiLaJP

First - accounting should be one of the criteria in determining the risk evaluation of supplier and money flow, but you should also visit the other departments for input in selecting and deselecting supplier. Inputs from shipping and receiving, quality, production, customer services, purchasing etc...

Second - have you included suppliers in your contract review process?

Hi,


3. As QMR, what advise can i give to the Top Management in accomplishing the Supplier/ Service Provider Accreditation?. What should also the Top Management do?

:thanx:
SheiLaJP
Top management should be part of the selection processes but it sounds like they are far ppart - best advise is to get them to be part of the process and to work as a team

Hi,


4. Aside from the mentioned criteria in selecting accredited supplier/ service provider, what other criteria do i need to consider in accrediting supplier/ service provider?

:thanx:
SheiLaJP

Go to the supply Chain Management Handbook and visit chapter 4 - you will get a better understanding of the process of selecting suppliers.

http://www.sae.org/servlets/registr...sses&OBJECT_TYPE=SCMHGeneral&PAGE=getSCMHBOOK
 

SheiLaJP

Involved In Discussions
#3
dsanabria: Interesting - you are using a term that could throw people off.... Supplier Accreditation - is that the same as supplier approval?
SheiLaJP: The term "accreditation" was provided by our consultant.


First, was this issue found during an internal, customer or external audit?
Second, What does your internal procedure says and were the key players aware of?
SheiLaJP: This was discussed during the internal audit. The procedure says:
1. Identify new requirements and source for prospective suppliers/ service providers. New requirements may arise when new services are introduced or new customer needs/ expectations are identified.
2. New suppliers/ service providers are also identified to ensure that the company gets the best deals.
3. Require prospective suppliers/ service providers to fill-out a Supplier/ Service Provider Accreditation and to submit all required documents.


First - accounting should be one of the criteria in determining the risk evaluation of supplier and money flow, but you should also visit the other departments for input in selecting and deselecting supplier. Inputs from shipping and receiving, quality, production, customer services, purchasing etc...
SheiLaJP: which means each department can also accomplish the supplier/ service provider accreditation? (if their process relates to outsource process, right?)

Second - have you included suppliers in your contract review process?
SheiLaJP: What's contract review process?
 

dsanabria

Quite Involved in Discussions
#4
dsanabria: Interesting - you are using a term that could throw people off.... Supplier Accreditation - is that the same as supplier approval?
SheiLaJP: The term "accreditation" was provided by our consultant.


First, was this issue found during an internal, customer or external audit?
Second, What does your internal procedure says and were the key players aware of?
SheiLaJP: This was discussed during the internal audit. The procedure says:
1. Identify new requirements and source for prospective suppliers/ service providers. New requirements may arise when new services are introduced or new customer needs/ expectations are identified.
2. New suppliers/ service providers are also identified to ensure that the company gets the best deals.
3. Require prospective suppliers/ service providers to fill-out a Supplier/ Service Provider Accreditation and to submit all required documents.


First - accounting should be one of the criteria in determining the risk evaluation of supplier and money flow, but you should also visit the other departments for input in selecting and deselecting supplier. Inputs from shipping and receiving, quality, production, customer services, purchasing etc...
SheiLaJP: which means each department can also accomplish the supplier/ service provider accreditation? (if their process relates to outsource process, right?)

Second - have you included suppliers in your contract review process?
SheiLaJP: What's contract review process?
Which standard and industry are you using?
 

dsanabria

Quite Involved in Discussions
#6
We use the ISO 9001:2008. Manufacturing of asphalt (construction)
OK - to rephrase my statement - it looks like when your company receives a new purchase order for a client, you probably sit down and review the terms of the contract, what resources your need and what materials to use and if you guys need technical or unique services.

So the question is - how do you know that during contract review you have good suppliers that you could depend on? - Clause 7.2 - (that process is called contract review and it is a great opportunity to review your resources (including Supplier)

Did it clarified the question or confusion?
 

SheiLaJP

Involved In Discussions
#7
OK - to rephrase my statement - it looks like when your company receives a new purchase order for a client, you probably sit down and review the terms of the contract, what resources your need and what materials to use and if you guys need technical or unique services.

SheiLaJP: Yes, they may be considered as one of our potential supplier. So we gave them our "supplier selection form". see attachment. this form once filled up will serve as basis in selecting the supplier prior to accreditation. once they passed in the evaluation on the 3rd page of the selection form they will now be considered as one of our listed accredited supplier.


So the question is - how do you know that during contract review you have good suppliers that you could depend on? - Clause 7.2 - (that process is called contract review and it is a great opportunity to review your resources (including Supplier)
SheiLaJP: during "requirement review" or what you called "contract review" one of our basis is them being our supplier for the past years and "large account suppliers", so they are automatically considered in the accreditation. but if they are new suppliers, we do not consider them yet in the selection but they may be our potential supplier.
 

Attachments

Thread starter Similar threads Forum Replies Date
C One Time Service Supplier - Temperature and Humidity Testing Service ISO 13485:2016 - Medical Device Quality Management Systems 5
B IATF 16949 Clause 8.4.1.2 - Supplier Selection Process - Service Providers IATF 16949 - Automotive Quality Systems Standard 11
B Supplier Approval of electronic document storage service ISO 13485:2016 - Medical Device Quality Management Systems 8
T Do Machine Service Contractors Need to be an Approved Supplier? ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 3
Crusader Service-Type Supplier Evaluation Exclusion? Supplier Quality Assurance and other Supplier Issues 12
V Supplier Service Level Agreements (Supplier Quality Development) APQP and PPAP 2
T Supplier Scorecards - Service/Parts (Diesel trucks and engines) Supplier Quality Assurance and other Supplier Issues 1
A Supplier Quality Plan for Service Providers - Assistance and advice wanted Supplier Quality Assurance and other Supplier Issues 2
I Service Supplier Rating where Objective Pass/Fail Data is not Available Service Industry Specific Topics 7
D What knowledge should supplier and buyers of computers (public service agency) share? Supplier Quality Assurance and other Supplier Issues 1
B Evaluation of Service Supplier - Third party audit NC against clause 7.4.1 General Auditing Discussions 6
A Vendor (Supplier) Evaluation of Service Providers ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 5
S Service Quality at its best? Telephone line supplier Coffee Break and Water Cooler Discussions 3
Q "Service" Vendor (Supplier) Evaluation - How are you evaluating suppliers? Supplier Quality Assurance and other Supplier Issues 5
D Supplier Evaluation and Selection in the ?Service? industry Supplier Quality Assurance and other Supplier Issues 2
J Service Supplier Evaluations - Criteria for evaluation and control of registrars Supplier Quality Assurance and other Supplier Issues 7
J Supplier CS1 Condition Manufacturing and Related Processes 2
L Supplier within the Organization ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 5
D Supplier Quality - How to classify a supplier level Medical Device and FDA Regulations and Standards News 7
F Supplier Quality Assurance Job Openings - 8/2020 Job Openings, Consulting and Employment Opportunities 0
P Understanding DFMEA and PFMEA - Supplier Related IATF 16949 - Automotive Quality Systems Standard 21
S Can assembly manufacturing sub-supplier be certified IATF 16949? IATF 16949 - Automotive Quality Systems Standard 6
M How Supplier Capacity check is done by competitors Manufacturing and Related Processes 0
M Supplier Audits - Stop Wasting Everyone's Time! General Auditing Discussions 15
G Supplier management when the supplier is your headquarter IATF 16949 - Automotive Quality Systems Standard 3
V Supplier wants to perform pre-qualifications prior to every run instead of locking in parameters. Supplier Quality Assurance and other Supplier Issues 7
D Class 3 Device - Change of supplier of material Canada Medical Device Regulations 6
D List A IVD - Change to material supplier EU Medical Device Regulations 3
J Minimum Supplier Certifications for Food Supplements Food Safety - ISO 22000, HACCP (21 CFR 120) 2
R Supplier/Vendor Surveys (360) Supplier Quality Assurance and other Supplier Issues 1
was named killer AS9100 Supplier Approval Requirements AS9100, IAQG, NADCAP and Aerospace related Standards and Requirements 10
B AS9100 8.4.1 Supplier Selection/Evaluation criteria and reevaluations AS9100, IAQG, NADCAP and Aerospace related Standards and Requirements 13
J Sub-supplier change from manual to automated process - same specs - Report to FDA? 21 CFR Part 820 - US FDA Quality System Regulations (QSR) 2
M Supplier Audit Report - Template for second party audit wanted Lean in Manufacturing and Service Industries 1
T Difference between a subcontractor and a supplier ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 21
Ed Panek Corona Virus impact on Supplier Audits and Received Parts ISO 13485:2016 - Medical Device Quality Management Systems 4
NDesouza Verification of Supplier RCCAs Nonconformance and Corrective Action 5
K Supply Agreement Regarding MDR 2017/745 - Manufacturer-supplier cooperation Other Medical Device Related Standards 0
L How to deal with an ISO 13485 Supplier Audit nonconformance ISO 13485:2016 - Medical Device Quality Management Systems 17
P Supplier Audits in the wake of COVID-19 ISO 14971 - Medical Device Risk Management 3
T Ideas for developing a Supplier Quality Management System, non automotive ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 5
B Vendor (Supplier) Evaluations and Reports Supplier Quality Assurance and other Supplier Issues 11
F Is there such a thing as 'Critical supplier' status under the Dept. of Health (UK)? Medical Device and FDA Regulations and Standards News 2
A MSA results differences - Supplier results vs. My results Gage R&R (GR&R) and MSA (Measurement Systems Analysis) 1
G Supplier flowdown verification of tests and revisions Supplier Quality Assurance and other Supplier Issues 0
B Supplier of design and manufacture process ISO 13485:2016 - Medical Device Quality Management Systems 10
S Software for Supplier Charge back and internal PPM General Information Resources 2
R IATF/IAOB Red Supplier Pilot Program IATF 16949 - Automotive Quality Systems Standard 1
M Changing supplier of critical raw material (III class device) Other Medical Device and Orthopedic Related Topics 1
S VW Supplier Product Safety Representative (PSB) upgrade to PSCR VDA Standards - Germany's Automotive Standards 4

Similar threads

Top Bottom