Supplier/ Service Provider Accreditation

[SheiLaJP]

Hi,

I have this process owner who insist that our Purchasing division needs to be issued CAR due to failure to accomplish the supplier/ service provider accreditation. At first, we were confused on who/ what supplier to consider in our accreditation. Now, our basis for supplier/ service provider accreditation is 1) they have been our supplier/ service provider since the implementation of the procedure or the past years; 2) they are recommended suppliers; 3) they are financially stable. The Purchasing division decided that they will provide a list of suppliers based on their accounting system. So, the list was released and they are working on accomplishing the suppliers accreditation. As of this writing, we only have 27 accomplished suppliers/ service providers accredited out of the listed 130 suppliers/ service provider.

My questions are:
1. Do i really need to issue CAR to Purchasing division since they were unable to accomplish the Supplier/ Service Provider Accreditation?.
2. Is it ok to get information in accounting system just to accomplish Supplier/ Service Provider Accreditation?
3. As QMR, what advise can i give to the Top Management in accomplishing the Supplier/ Service Provider Accreditation?. What should also the Top Management do?
4. Aside from the mentioned criteria in selecting accredited supplier/ service provider, what other criteria do i need to consider in accrediting supplier/ service provider?


SheiLaJP

 

[dsanabria]

Hi,

I have this process owner who insist that our Purchasing division needs to be issued CAR due to failure to accomplish the supplier/ service provider accreditation.
SheiLaJP

Interesting - you are using a term that could throw people off.... Supplier Accreditation - is that the same as supplier approval?

Hi,

My questions are:
1. Do i really need to issue CAR to Purchasing division since they were unable to accomplish the Supplier/ Service Provider Accreditation?.


SheiLaJP

First, was this issue found during an internal, customer or external audit?
Second, What does your internal procedure says and were the key players aware of?

If your procedure says that this should have been in place and it was not done - then you know the answer - issue an internal audit after a complete evaluation of processes and procedures in dealing with suppliers.

Hi,

2. Is it ok to get information in accounting system just to accomplish Supplier/ Service Provider Accreditation?


SheiLaJP

First - accounting should be one of the criteria in determining the risk evaluation of supplier and money flow, but you should also visit the other departments for input in selecting and deselecting supplier. Inputs from shipping and receiving, quality, production, customer services, purchasing etc...

Second - have you included suppliers in your contract review process?

Hi,


3. As QMR, what advise can i give to the Top Management in accomplishing the Supplier/ Service Provider Accreditation?. What should also the Top Management do?


SheiLaJP

Top management should be part of the selection processes but it sounds like they are far ppart - best advise is to get them to be part of the process and to work as a team

Hi,


4. Aside from the mentioned criteria in selecting accredited supplier/ service provider, what other criteria do i need to consider in accrediting supplier/ service provider?


SheiLaJP

Go to the supply Chain Management Handbook and visit chapter 4 - you will get a better understanding of the process of selecting suppliers.

https://www.sae.org/servlets/regist...sses&OBJECT_TYPE=SCMHGeneral&PAGE=getSCMHBOOK

 

[SheiLaJP]

dsanabria: Interesting - you are using a term that could throw people off.... Supplier Accreditation - is that the same as supplier approval?
SheiLaJP: The term "accreditation" was provided by our consultant.


First, was this issue found during an internal, customer or external audit?
Second, What does your internal procedure says and were the key players aware of?
SheiLaJP: This was discussed during the internal audit. The procedure says:
1. Identify new requirements and source for prospective suppliers/ service providers. New requirements may arise when new services are introduced or new customer needs/ expectations are identified.
2. New suppliers/ service providers are also identified to ensure that the company gets the best deals.
3. Require prospective suppliers/ service providers to fill-out a Supplier/ Service Provider Accreditation and to submit all required documents.


First - accounting should be one of the criteria in determining the risk evaluation of supplier and money flow, but you should also visit the other departments for input in selecting and deselecting supplier. Inputs from shipping and receiving, quality, production, customer services, purchasing etc...
SheiLaJP: which means each department can also accomplish the supplier/ service provider accreditation? (if their process relates to outsource process, right?)

Second - have you included suppliers in your contract review process?
SheiLaJP: What's contract review process?

 

[dsanabria]

dsanabria: Interesting - you are using a term that could throw people off.... Supplier Accreditation - is that the same as supplier approval?
SheiLaJP: The term "accreditation" was provided by our consultant.


First, was this issue found during an internal, customer or external audit?
Second, What does your internal procedure says and were the key players aware of?
SheiLaJP: This was discussed during the internal audit. The procedure says:
1. Identify new requirements and source for prospective suppliers/ service providers. New requirements may arise when new services are introduced or new customer needs/ expectations are identified.
2. New suppliers/ service providers are also identified to ensure that the company gets the best deals.
3. Require prospective suppliers/ service providers to fill-out a Supplier/ Service Provider Accreditation and to submit all required documents.


First - accounting should be one of the criteria in determining the risk evaluation of supplier and money flow, but you should also visit the other departments for input in selecting and deselecting supplier. Inputs from shipping and receiving, quality, production, customer services, purchasing etc...
SheiLaJP: which means each department can also accomplish the supplier/ service provider accreditation? (if their process relates to outsource process, right?)

Second - have you included suppliers in your contract review process?
SheiLaJP: What's contract review process?

Which standard and industry are you using?

 

[SheiLaJP]

We use the ISO 9001:2008. Manufacturing of asphalt (construction)

 

[dsanabria]

We use the ISO 9001:2008. Manufacturing of asphalt (construction)

OK - to rephrase my statement - it looks like when your company receives a new purchase order for a client, you probably sit down and review the terms of the contract, what resources your need and what materials to use and if you guys need technical or unique services.

So the question is - how do you know that during contract review you have good suppliers that you could depend on? - Clause 7.2 - (that process is called contract review and it is a great opportunity to review your resources (including Supplier)

Did it clarified the question or confusion?

 

[SheiLaJP]

OK - to rephrase my statement - it looks like when your company receives a new purchase order for a client, you probably sit down and review the terms of the contract, what resources your need and what materials to use and if you guys need technical or unique services.

SheiLaJP: Yes, they may be considered as one of our potential supplier. So we gave them our "supplier selection form". see attachment. this form once filled up will serve as basis in selecting the supplier prior to accreditation. once they passed in the evaluation on the 3rd page of the selection form they will now be considered as one of our listed accredited supplier.


So the question is - how do you know that during contract review you have good suppliers that you could depend on? - Clause 7.2 - (that process is called contract review and it is a great opportunity to review your resources (including Supplier)
SheiLaJP: during "requirement review" or what you called "contract review" one of our basis is them being our supplier for the past years and "large account suppliers", so they are automatically considered in the accreditation. but if they are new suppliers, we do not consider them yet in the selection but they may be our potential supplier.