Supplier Surveys - A controlled document? I say it's a Record

D

dbulak

#1
When I receive supplier surveys, I print out a standardized letter which tells of our ISO certification. In addition, a copy of our organizational chart, general information sheet, an uncontrolled copy of our quality policy manual, and their uncompleted survey is sent to them.

One of our suppliers sent me a letter stating that I did not fill out their survey, and since it is a "document of external origin" I must maintain this survey as a record.

Could someone give me some insights on this.
 
Elsmar Forum Sponsor
M

M Greenaway

#2
In my last company we used to do the same thing, answering all surveys with a standard response.

There is no 'must' about retaining survey repsonses.
 

Mike S.

Happy to be Alive
Trusted Information Resource
#3
Re: Documents of external origin

dbulak said:

When I receive supplier surveys, I print out a standardized letter which tells of our ISO certification. In addition, a copy of our organizational chart, general information sheet, an uncontrolled copy of our quality policy manual, and their uncompleted survey is sent to them.
DBULAK,

Regardless of whether there is an ISO compliance issue here I think there is a bigger issue you may be overlooking. Your customer has sent you a survey and asked that you fill it out. You decided that this is too much trouble and the customer should just accept your standard response. IMHO this is an arrogant attitude to be taking with your customer. My advice: Despite it being a bit of a pain in the butt, bite the bullet and fill it out as they ask and also send whatever supplemental information you want. By doint it your way you're throwing a curveball to the customer and they might be taking it as an insult.

To me, it's kind of like applying for a job when they hand you their standard job application and you say "all of that information is on my resume'". Would you do that?

You might want to rethink this one. Just my opinion.

Mike S.
 
D

dbulak

#4
documents of external origin

Mike, I never thought of it that way. I felt that they were actually getting more and returned alot sooner than if I just filled out their survey. Never thought of it your way. Time to think this out.

Thanks
 
J
#5
hmmmm

It appears that you are already ISO certified. Is that correct?

It has been my experience that on most vendors surveys the first question asks if you are already certified to some standard (ISO, QS, etc). If you are they ask for a copy of your cert and that's it. You don't need to fill out the rest of the form.

Its possible that you have been sending them more than they are asking for.

James
 
D

dbulak

#6
documents of external origin

JRKH, you are correct, we are ISO certified. You are also correct about some of the surveys that I get. Some only require a copy of the certification with a few pieces of information filled out. The entire survey need not be filled out. This seems to be the norm for these types of surveys. So I guess in this case what I have been sending is ok. There are some surveys that ask only a small number of very basic questions, so again I think what I have been sending is ok.

This particular survey also included information on their quality rating system for their suppliers. Their survey and the information on the rating system they say are documents of exteral origin.

Would the rating sytem for suppliers that they sent have to be controlled? First time I have ever heard of it. I know they are QS9000. Is this how QS handle this?
 
D

dbulak

#7
documents of external origin

Mike, I never thought of it that way. I felt that they were actually getting more and returned alot sooner than if I just filled out their survey. Never thought of it your way. Time to think this out.

Thanks
 
A

assuranceman

#8
Many companies send out surveys so they can show they are checking on their suppliers. Surveys take time to fill out due to the the survey details. With a number of exceptions we normally answer a request with a very detailed standard response. If the survey either goes into a file or the standard response answers the questions, we never hear anything more. If an actual filled o survey is needed the customer asks, and we fill out the survey. A request to fill out the survey is very unusual. The bottom line is that we have saved a large amount of a quality engineers time.
 
R

Randy Stewart

#9
To survey or not?

You will see threads in here (especially under TE) complaining of the lack of response from the customer or supplier. QS doesn't mandate that the responses be received, but that the surveys be sent. I grade the response under "On Time Delivery". The survey is something requested, a valuable commodity and something that can have a significant impact on the company. On the flip side - the surveys we receive go through our Program Managers to me. They grade me on my deliverable back to them.
 

Howard Atkins

Forum Administrator
Leader
Admin
#10
I don't think anyone talked here about customer satisfaction.
If your customer requests something and you dont respond, or respond in a different way how does this affect "customer perception".
Because this sems beauracratic then the replies appear to be casual but remember that suppliers must be measured now and one criteria that I like to use is responsiveness.
Would you react in the same way to a "complaint"?
 
Thread starter Similar threads Forum Replies Date
R Supplier/Vendor Surveys (360) Supplier Quality Assurance and other Supplier Issues 1
G Simplifying Supplier Surveys and the time they take to be completed Supplier Quality Assurance and other Supplier Issues 15
C Commercial Grade Supplier Surveys - Not qualifed 10CFR50 Appendix B or NQA-1 Other ISO and International Standards and European Regulations 2
S Supplier Quality Survey - Why are those surveys still sent out? Supplier Quality Assurance and other Supplier Issues 13
QMMike Surveys - Customer, Supplier, Custom... ect.... Quality Tools, Improvement and Analysis 1
D Suppliers and all applicable standards - Supplier Surveys Supplier Quality Assurance and other Supplier Issues 8
P Supplier Assessment Surveys - Where I can see some good examples? Supplier Quality Assurance and other Supplier Issues 9
M Grandfathering suppliers to approved supplier list - Have to send out surveys? Supplier Quality Assurance and other Supplier Issues 11
I Classifying a Supplier Medical Device and FDA Regulations and Standards News 3
J API Q1 - 5.6.1.2 (b) - Initial Supplier Evaluation—Critical Purchases Oil and Gas Industry Standards and Regulations 1
M ISO 13485 Supplier Question ISO 13485:2016 - Medical Device Quality Management Systems 12
S Supplier AS9100 certificate suspended - still ship goods ? AS9100, IAQG, NADCAP and Aerospace related Standards and Requirements 7
S Supplier change management Supplier Quality Assurance and other Supplier Issues 3
Robin H Wanted: Supplier Quality Engineer Job Openings, Consulting and Employment Opportunities 0
G Root cause for outsourced pest control service not in approved supplier list ISO 13485:2016 - Medical Device Quality Management Systems 4
A Supplier capacity analysis template IATF 16949 - Automotive Quality Systems Standard 1
L PACCAR Parts Supplier Portal? ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 3
G Supplier problem solving IATF 16949 - Automotive Quality Systems Standard 8
J Critical Supplier Initial evaluation for single purchases Oil and Gas Industry Standards and Regulations 16
T Supplier Evaluation - *ALL* Suppliers to business? ISO 13485:2016 - Medical Device Quality Management Systems 5
F Supplier : Product Qualification Supplier Quality Assurance and other Supplier Issues 0
M Supplier Scrap Cost Supplier Quality Assurance and other Supplier Issues 2
I Supplier Evaluation Process ISO 13485:2016 - Medical Device Quality Management Systems 4
Pmarszal Technical File - Critical Supplier List Questions CE Marking (Conformité Européene) / CB Scheme 2
W Rights of Supplier in Design & Build WP Manufacturing and Related Processes 0
D Critical Supplier will not allow us to audit Plant floor US Food and Drug Administration (FDA) 12
ScottK Opening for Manager, Supplier Quality Engineering on my team- Orangeburg, NY - On-site Job Openings, Consulting and Employment Opportunities 0
E Control of Sterile Barriers made by the supplier Design and Development of Products and Processes 4
B AS9100:D - Purchase Order required if ordering paint on supplier portal? AS9100, IAQG, NADCAP and Aerospace related Standards and Requirements 1
B Supplier Evaluation report - Validation required or not ISO 13485:2016 - Medical Device Quality Management Systems 3
E Where can i get latest toyota and honda Supplier Quality Assurance Manual (SQAM) Customer and Company Specific Requirements 3
O AS9100 8.4.3 Supplier Terms and Conditions AS9100, IAQG, NADCAP and Aerospace related Standards and Requirements 3
S AS9100 Supplier Audit Checklist example AS9100, IAQG, NADCAP and Aerospace related Standards and Requirements 1
M Supplier Evaluation for Cold Chain Distribution of Human Tissues Supplier Quality Assurance and other Supplier Issues 3
Dazzur Sharing Suppliers Performance Data with Supplier. Supplier Quality Assurance and other Supplier Issues 6
H Pre-production units & Purchasing/Supplier/Material controls ISO 13485:2016 - Medical Device Quality Management Systems 6
Quality Specialist AS9100D Approved Supplier List requirements and how to apply Supplier Quality Assurance and other Supplier Issues 11
R Customer Listed on Approved Supplier List (ASL) AS9100, IAQG, NADCAP and Aerospace related Standards and Requirements 0
F Change in address for critical supplier - does NB need to be informed? CE Marking (Conformité Européene) / CB Scheme 20
GStough Audit Nonconformances (?) for Suppliers Not Registered to ISO and No Supplier Quality Agreement Exists General Auditing Discussions 24
C Supplier Audit - Looking for a quality audit checklist General Auditing Discussions 3
L Supplier Performance when your supplier is also the customer ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 17
L Supplier performance evaluation Supplier Quality Assurance and other Supplier Issues 8
D Definition of Sub-supplier in chemicals IATF 16949 - Automotive Quality Systems Standard 3
A Supplier File info for large (Microsoft) companies. Medical Device and FDA Regulations and Standards News 2
J Revamping Supplier Qualification, Re-evaluation, and Monitoring Requirements ISO 13485:2016 - Medical Device Quality Management Systems 8
J Outsourced Purchasing for Contract Manufacturing vs more typical/simple Supplier Management ISO 13485:2016 - Medical Device Quality Management Systems 5
D "FAI" Requirements/Process for New Supplier Materials Design and Development of Products and Processes 3
T Stellantis supplier quality manual Supplier Quality Assurance and other Supplier Issues 5
G Use of Supplier's Corrective Action Form vs. Corporate Form Supplier Quality Assurance and other Supplier Issues 4

Similar threads

Top Bottom