Switching (Migrating) to a new QMS Software Package

Elsmar Forum Sponsor

Morlock

Involved In Discussions
#12
Hey all. Now that our new facility is built and in full production mode, it's back to the QMS project...

As we're making our plan, I have a few questions about what data/documents to migrate over... My default is to migrate everything, but maybe others who have experienced this before have other viewpoints/recommendations. Also, for electronically-logged information, would you just print hardcopy history reports out and migrate it over as such?

What have you done with:
-Obsolete documents
-Historical document revisions
-Obsolete employee profiles (and their training records)
-Obsolete equipment profiles (and their maintenance histories)
-Obsolete gage profiles (and their calibration histories)
-Historical Supplier Evaluations (logged digitally in our current QMS)
-Current employee training logs (logged digitally)
-Current equipment maintenance logs (logged digitally)
-Closed CAPAs (logged digitally)
-Historical non-conformances (logged digitally)

Thanks all!
 

Ninja

Looking for Reality
Trusted Information Resource
#13
My two cents as an: Engineer, ex-head of IT, ex-head of data management, person who put our QMS electronic in the first place...

Migrate it all. Twice minimum.
...once for live, once for "Migrated State" backup in the original formats.
Then back both of these up.

Migration is a simple transfer script...memory/storage is radically cheap... like $60USD for 2TB retail.
If you don't move it over, and need it...oops.
If you move it over, and don't need it...you've wasted like half a cent per month.

If it's digital on the old system, move it to the new.
If moving it to the new requires outside consultant time...only then start parsing what is important and what isn't.
If loading all the "older stuff" over to the new system slows down the new system...you're moving to the wrong new system.

Surprising things I've reached back years for:
Obsolete gage history for calibration intervals (we used to have one, pitched it, now we need one again)
Old employee training files (Steve hasn't worked here for 5 years, but the new girl is pretty much gonna do what he used to)
Ancient closed CA's (this happened before, didn't it? what did we do back then, and why didn't it stick?)
Historical suppliers (haven't bought from them in 10 years, now we are again...have they improved?)

Storage is cheap...cheaper than your time deciding what not to bother with...take it all.

OK, so that was four cents... good luck!
 
Thread starter Similar threads Forum Replies Date
A ISO 2859-1 - 9.3.3.2 Switching score - Sampling Plans and PPM AQL - Acceptable Quality Level 0
S Change notice while switching to injection molding technique for manufacturing EU Medical Device Regulations 1
R What is the expectation for Biocompatibility Testing when switching Suppliers? 21 CFR Part 820 - US FDA Quality System Regulations (QSR) 11
D Switching Master Product in EO (Ethylene Oxide) Other Medical Device Related Standards 5
A Attribute Sampling Plans with Switching Rules - Software Recommendations Inspection, Prints (Drawings), Testing, Sampling and Related Topics 1
R Long Range OC Curves - Acceptance Sampling Switching Rules Inspection, Prints (Drawings), Testing, Sampling and Related Topics 2
I Microbiological Monitoring for Surfaces - Switching from Swab to Contact Plates Other Medical Device Related Standards 2
S Switching 510(k) product from Prescription to OTC US Food and Drug Administration (FDA) 2
I Switching Serial Numbers on Repaired Medical Devices Other US Medical Device Regulations 2
R Switching Power Supplies Certified to IEC 60601 3rd Edition IEC 60601 - Medical Electrical Equipment Safety Standards Series 5
R Reference Voltage for Switching Power Supply IEC 60601 - Medical Electrical Equipment Safety Standards Series 11
R Windings Temperature exceeds the Limit - Overload Test of Switching Power Supply IEC 60601 - Medical Electrical Equipment Safety Standards Series 3
D Switching to a new Quality Management software - Seeking recommendations Quality Assurance and Compliance Software Tools and Solutions 4
G Customer Notification requirements when Switching Facility APQP and PPAP 10
W ANSI Z1.4 Switching Rule Applications Inspection, Prints (Drawings), Testing, Sampling and Related Topics 2
M Switching over to Management - Is the MBA an Asset? Career and Occupation Discussions 10
R Sampling Plans - ISO 2859-1: 1999 - How to calculate the switching score? Inspection, Prints (Drawings), Testing, Sampling and Related Topics 3
A Is it acceptable to use a Sampling Plan and not use the Switching Rules? Inspection, Prints (Drawings), Testing, Sampling and Related Topics 3
M Switching to new problem solving methodology Quality Tools, Improvement and Analysis 7
E ISO 2895/3951 Switching Inspection Rules Inspection, Prints (Drawings), Testing, Sampling and Related Topics 11
C BS6001 sampling tables - Seeking software with Alert for switching rules Inspection, Prints (Drawings), Testing, Sampling and Related Topics 3
T PPAP and Raw Material - Is a PPAP required when switching raw material suppliers? APQP and PPAP 4
Marc Registrar Comparisons - We're thinking of switching registrars Registrars and Notified Bodies 6
Marc Switching Registrars (A 'Life Long' Relationship?) and Problems for Auditors Registrars and Notified Bodies 16
G Migrating to an ISO 13485:2016 Compliant Document Control System ISO 13485:2016 - Medical Device Quality Management Systems 6
S Migrating from paper based to electronic system 21 CFR Part 820 - US FDA Quality System Regulations (QSR) 1
E Computer System Validation - Migrating to SAP Document Control Systems, Procedures, Forms and Templates 5
V Do we need help (a consultant) migrating from AS9100B to AS9100C? AS9100, IAQG, NADCAP and Aerospace related Standards and Requirements 12
Anerol C Migrating Current Procedures to a New Procedure template - Are Approvals Needed? Document Control Systems, Procedures, Forms and Templates 7
D ISO 9001 certificate issued by QMS International for 10 years - legit? Registrars and Notified Bodies 12
S Is QMS like a set of rules and regulations that a company follows? ISO 13485:2016 - Medical Device Quality Management Systems 10
B Timeframe for updating QMS / transitioning from ISO 14971:2012 to ISO 14971:2019 ISO 14971 - Medical Device Risk Management 5
W Using tailoring guidelines to tailor a QMS procedure ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 2
D Offsite storage of QMS documents ISO 13485:2016 - Medical Device Quality Management Systems 9
L Exemption from the Regulation COVID-19 and QMS requirements EU Medical Device Regulations 2
DuncanGibbons Model-Based procedures and Architecting the QMS as a System Document Control Systems, Procedures, Forms and Templates 2
SocalSurfer Can you recommend an enterprise QMS for new AS9100 startup AS9100, IAQG, NADCAP and Aerospace related Standards and Requirements 2
H Expanding our business and the implications to our QMS Manufacturing and Related Processes 2
SocalSurfer AS9100 new certificate, but need QMS software, help Quality Assurance and Compliance Software Tools and Solutions 2
M IT validation for a paper based MD repair company QMS ISO 13485:2016 - Medical Device Quality Management Systems 6
M QMS for a repair/servicing company ISO 13485:2016 - Medical Device Quality Management Systems 2
DuncanGibbons Should the requirements FAA/EASA Part 21 be addressed within the QMS and AS9100D quality manual? AS9100, IAQG, NADCAP and Aerospace related Standards and Requirements 5
A Is there a better way to do a complete assessment of our QMS? AS9100, IAQG, NADCAP and Aerospace related Standards and Requirements 8
qualprod Managing a "special" customer into the QMS? ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 10
Q AS9100:2016 D - Intent of 8.4.3 (K) - Implement QMS AS9100, IAQG, NADCAP and Aerospace related Standards and Requirements 5
qualprod From paper to Electronic (records) in the QMS ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 8
A QMS Overhaul - Reorganizing and Renaming Documents - Internal References Document Control Systems, Procedures, Forms and Templates 18
qualprod Documented actions and changes in the QMS by COVID 19 ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 10
DuncanGibbons Enterprise Architecture for QMS Conceptualization AS9100, IAQG, NADCAP and Aerospace related Standards and Requirements 3
O Adding ISO 13485 to an AS9100 QMS ISO 13485:2016 - Medical Device Quality Management Systems 10

Similar threads

Top Bottom