What is your business?
How big is your company?
What do you make?
What documentation do you currently have, or are you a new startup company?
Are you paper based or do you have computers?
If you have computers, are they networked?
What software do you currently have?
The questions above are the beginning of what must be considered when you are deciding how to set up or change a document control system.
Since this is a
very frequent, and extremely basic, question, and I assume you have taken some time to read through some of the existing discussion threads on documentation systems. To give you an answer we will need to know many more details about your specific situation.
If you haven't already done so, I suggest you look through the many existing discussion threads and see if there is existing information that can help you: For example, here are some existing discussion threads:
Documentation Systems discussions and
Document Control discussions
You might even want to follow this current discussion thread:
Develop a Document Control System - Six Sigma Project for another slant on developing a document control system.
The same questions have to be asked with respect to control of records. While the systems may be integrated, each system can impact the other so if they're integrated you have different needs and requirements than if they are separate.
If you have more specific questions, and will answer the questions above, we can better give you an answer.