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Hi! I'm trying to implement doc/record control procedures in a company where there is virutally none...
Need some advice on the best way to address the following:
We have a document management system, it tracks all the goodies of the revision history. Awesome.
Several folks like to print out things like POs or RFQs and keep them for their own files.
Question:
Is a record/document out of control any time a soft copy exists, but an employee prints their own hard copy and makes notes on it? Does it depend on the type of notes (i.e what if the notes do not have any impact on the record, they are just for the employee's information and aren't necessary for anyone else to know)?
I am sure this question is rudimentary, but more than anything I'm trying to get my mind around how I will help my coworkers understand what is acceptable and unacceptable as we venture to implement document/record control. Your contributions are much appreciated!
Need some advice on the best way to address the following:
We have a document management system, it tracks all the goodies of the revision history. Awesome.
Several folks like to print out things like POs or RFQs and keep them for their own files.
Question:
Is a record/document out of control any time a soft copy exists, but an employee prints their own hard copy and makes notes on it? Does it depend on the type of notes (i.e what if the notes do not have any impact on the record, they are just for the employee's information and aren't necessary for anyone else to know)?
I am sure this question is rudimentary, but more than anything I'm trying to get my mind around how I will help my coworkers understand what is acceptable and unacceptable as we venture to implement document/record control. Your contributions are much appreciated!

