A
Folks - the boss this morning set me a tough one and I'm hoping the assembled Cove can help me...
I'm operating an electronic document control system (that satisfies the requirements of ISO9001) for which I've got a clear vision of the specific costs. However I've been challenged about how this matches up to doing it the "old fashioned way" with a paper based system in terms of cost.
I've tried to protest that "it depends" which I know it does, but I'm in a situation where the Top Manager who needs to be convinced is only going to be persuaded by a clarity of financial difference.
He's of the type that has zealously avoided having anything to do with controlled documents managed by any mechanism ! To date I've been using a figure of GBP 50 / doc / annum for paper doc control based on a small internal study - what I'd love to have to reinforce this, is a reference to a formal study (published article would be fantastic) that has some kind of statistical result of the cost base for paper doc control.
I'm only trying to consider the admin bit of doc control i.e. after someone has created a final electronic document/file that needs to be controlled. So in my view this means :
- Identification and attachment of attributes (approvers, issue list, etc)
- Creation of appropriate copies
- Issue to copy holders
- Removal of old versions from circulation and archiving
- Managing a doc control procedure
- Document change control recording
- Notification of review
- Recording results of document review
- training of staff in how to work and use the system
Our system is of some size - about 9000 docs currently being managed, but in trying to get some cost data any scale of systems info will do !
Cheers, Alan.
I'm operating an electronic document control system (that satisfies the requirements of ISO9001) for which I've got a clear vision of the specific costs. However I've been challenged about how this matches up to doing it the "old fashioned way" with a paper based system in terms of cost.
I've tried to protest that "it depends" which I know it does, but I'm in a situation where the Top Manager who needs to be convinced is only going to be persuaded by a clarity of financial difference.
He's of the type that has zealously avoided having anything to do with controlled documents managed by any mechanism ! To date I've been using a figure of GBP 50 / doc / annum for paper doc control based on a small internal study - what I'd love to have to reinforce this, is a reference to a formal study (published article would be fantastic) that has some kind of statistical result of the cost base for paper doc control.I'm only trying to consider the admin bit of doc control i.e. after someone has created a final electronic document/file that needs to be controlled. So in my view this means :
- Identification and attachment of attributes (approvers, issue list, etc)
- Creation of appropriate copies
- Issue to copy holders
- Removal of old versions from circulation and archiving
- Managing a doc control procedure
- Document change control recording
- Notification of review
- Recording results of document review
- training of staff in how to work and use the system
Our system is of some size - about 9000 docs currently being managed, but in trying to get some cost data any scale of systems info will do !
Cheers, Alan.
:
See y'all after the w/e.