Tier 2 & Tier 3 Documents Numbering scheme (Level 2 and Level 3) documents

S

Steelwoman

#21
We use a different but VERY simple numbering process, which is the TYPE of procedure followed by a number, then we reference the applicable section of the standard within it. EXAMPLE: Our Lab procedures are LB-01 etc - our Temper mill procedures are TR-01 etc, our Doc/Data are AD-01 (administrative), etc. Makes it easier to FIND/remember what is what, each operation (machine) knows what their procedures are under on our Intranet; a brief table of contents makes it clear what is what for an auditor. Seems to work really well.
 
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E Wall

Just Me!
Super Moderator
#22
Okay, I'm in with my 2cents :)

Our Format:

Level 1 - Quality Manual/Quality Policy
Level 2 - QC Procedures
#ing examples: Take the 4 off the ISO Element number and use: QCP-0100, QCP-0500, QCP-0502, QCP-1400, etc...[I just chose randomly for examples]

Level 3 - Work instructions, SOPs, Drawings, etc....
CWI-05-QAD-0001 (Columbus Work Instruction-ISO element 4.5-Mgmt responsibility to what department-sequential # start with 0001)
SOP-000 - The authorization block identifies department, key process, parent document, how many copies posted, approval signatures, title, etc..
Drawings - Heck the Engineers don't even know how they're numbering them anymore - from my 3 years here...it seems they just go from 111### & up
Level 4 - Forms
CF-Q-05 (Columbus Form - Department - numerically sequential number) Revisions go up numerically as well

I still have not decided what to do with the clause scheme change - I certainly don't plan on renumbering everything so I'll fill in with gap measures.
 
T

Trakman

#23
Energy,

Yes I can understand that someone changed our favourite recipe and suddenly we are lost. Our magnificient brilliance goes away. We are getting registered to the 9001:94 standard, so my time is also limited to cling to the 94 version elements.

As a suggestion, take the new standard and put it into a flowchart, taking advantage of the fact that there is a pattern to each top level section.
Example; 7.0 Product Realization: starts at planning and ends with production/service, and with the old familiar IMTE at the end.
Do the flowchart (in Visio or your pet program) and stick it onto the wall above your monitor.
Look at it and Think about it for a few months, before you change anything.

I read an article in a business owners magazine once upon a time, and they suggested that to solve a problem;
keep thinking about it,
keep it in front of you,
ask other people for their ideas,
and it will hit you.

Keep being inventive.
Trakman.
 

CarolX

Super Moderator
Super Moderator
#24
Here's my nickel (2cents + inflation)

Policy manual - elements listed in the ISO9k/94 format

Procedures -
QP00-xx
Q=quality
P=procedure
00=year document was created
xx=sequential numbering

Work instructions
QP00-xx-WIxx
ties directly in to the applicable proceure

Forms
QP00-xx-xxx
again - ties directly to the applicable procedure.


Just another way to skin the cat.

CarolX
 
S

Steve Durr

#25
Our small company is in the process of implementing ISO-9001, and we have a fairly basic and simple Numbering System. We have two letters to designate the department that the procedure pretains to. Then we have a letter to designate the type of document, followed by a 3 digit sequential number. For example, EN-P003 would be an engineering procedure, while PR-F014 is a production form. The title of the document follows the document number.

This system seems to work all right for us.

Later,

Steve
 
K

KayJay

#26
My suggestion is that please do not spend much time! Just think it one second!

You could choose one of already given way.

Will you reformat D/N-system when you should upgrade to ISO9000:2000 or TS16949?

Number is just number!
Even sequence number; 001,002,003...may good enough. :D


I'm trying to make a tool that user could use for identifying document what they need and verifying their document is currently valid one.

Thanks.

KayJay
 
T

Trakman

#27
Hello Kayjay

RE: Verifying current document.

The thought dawned on me that for large manufacturing companies that support bar-code labels, a bar code label could be applied to the document. It could be quickly scanned and the display tell you if it is vaild or not. For smaller companies, (and ourselves) we rely on our document databases (project/product/management, etc...) to look up manually the document to check validity.

Keep being inventive. :)
Trakman.
 
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