Q
quality1984
Hi All,
I was wondering if I could get some opinions on an issue regarding uncontrolled hardcopies.
I work in a manufacturing plant and we do have controlled hardcopy folders etc but this is in regards to people printing copies off the controlled system and distributing them to Contractors.
I have made the rule that the printed uncontrolled copy is valid for 24 hours from the date of print only but the maintenace planners print copies 7-14 days in advance when they plan jobs. They state that they can't print on the day because there is just too much paperwork and it wouldn't be practical. They are concerned that if a validation period is only 24 hours then some Contractors would demand that they print off a fresh copy.
Most procedures don't change and the maintenance planners are the ones that change them anyway if they were to so they are aware of which procedure is up to date.
My question is, could I scrap the validation period altogether and just simply write a statement on the uncontrolled copy - ONCE PRINTED THIS DOCUMENT BECOMES UNCONTROLLED - If I do this am I opening myself up to a gap in the future? Could an Auditor fault this statement and ask for it to be changed?
Your help is greatly appreciated and I apologise if this has been asked before. I have tried to search previous threads but none really match this situation I am in.
Regards,
Kristina
I was wondering if I could get some opinions on an issue regarding uncontrolled hardcopies.
I work in a manufacturing plant and we do have controlled hardcopy folders etc but this is in regards to people printing copies off the controlled system and distributing them to Contractors.
I have made the rule that the printed uncontrolled copy is valid for 24 hours from the date of print only but the maintenace planners print copies 7-14 days in advance when they plan jobs. They state that they can't print on the day because there is just too much paperwork and it wouldn't be practical. They are concerned that if a validation period is only 24 hours then some Contractors would demand that they print off a fresh copy.
Most procedures don't change and the maintenance planners are the ones that change them anyway if they were to so they are aware of which procedure is up to date.
My question is, could I scrap the validation period altogether and just simply write a statement on the uncontrolled copy - ONCE PRINTED THIS DOCUMENT BECOMES UNCONTROLLED - If I do this am I opening myself up to a gap in the future? Could an Auditor fault this statement and ask for it to be changed?
Your help is greatly appreciated and I apologise if this has been asked before. I have tried to search previous threads but none really match this situation I am in.
Regards,
Kristina