Unique Document Identification Numbering System

[mah1r]

A simple system is easy to use no doubt, but some times when you are working in a complicated large scale project which would last for 3-5 years it becomes difficult to trace what a particular document is who issued it, etc.. especially for correspondences, i have had a million instances where we couidnt find a particular letter we had forwaded to a client, which was to be used as proof to close an NCR etc.. so you need to evaluate what your needs are ,if the project is relatively simple and straight forward might as well use a simple numbering system, but in cases such as what I mentioned above you need to discuss with the other departmetns , involve stake holders and devise a system that wil help you in the long run .

Make it simple but add necessary syntaxes that can help you trace your documents to departments, type of document and the issuer and the recipient

 

[Joeem]

How do I create a wiki for my qms documents? My company has a wiki, but how do I go about persuading them to use this? I am current tasked with revamping and changing their was to meet as9100D, and renumbering their system. I can do it, but I feel the wiki would work well for controlling access .

 

[mah1r]

try these links should help you get started , even i am working on a pet project to try and implement a qms wiki.

Case Study: Geometrica | ASQ
articles.geometrica.com/64.htm

 

[Pancho]

This discussion here in the Cove has a lot of useful info.

And here are a couple of other articles:

• Using a Wiki for Document Control
• Sample QMS Wiki Organization

 

[qualprod]

I dont recommend the jsn80 method because when new clauses appear, you have to change documents again.
Keep it simple, e.g.
Procedures, Type of doc, process, consecutive
Pro-sal-01, for- sal-01, wi-fab-01, sd-qms-01,=procedure and format in sales process, working instructions for fabrication process, special document in the management system (policy , objectives).
This way, when browsing on folders or seeing them everywhere, you can see what process they belong to.
Hope this helps

 

[Jessterish]

My company uses a system where all controlled documents are QMS-X-NNNN- Rev N.N (almost always a whole number by release.) X is divided into about 6 categories, F for form, W for work instruction, JA for Job aid, ect. I am told the 4 digit number at one time meant something, but no longer does it work that way. They all have fairly descriptive names, and are assigned a sub area, and sometime a sub assembly within an area. Combined with the ability to filter/search by any of these items, I've yet to be unable to find any document that I needed in a reasonable time.

 

[Joeem]

I dont recommend the jsn80 method because when new clauses appear, you have to change documents again.
Keep it simple, e.g.
Procedures, Type of doc, process, consecutive
Pro-sal-01, for- sal-01, wi-fab-01, sd-qms-01,=procedure and format in sales process, working instructions for fabrication process, special document in the management system (policy , objectives).
This way, when browsing on folders or seeing them everywhere, you can see what process they belong to.
Hope this helps

What does JSN80 mean?


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[qualprod]

Is the user who recommended to assign to the naming if documents the clauses numbers of the standard.

 

[xfngrs]

Hey the joker!

For all you QC folks out there, it's ISO 9001:2008, not ISO 9001:2009

How about ISO 9001:2015?

 

[Randy]

How about you're 8 years behind the power curve, look at the date, and besides it could have been ISO 9001:2008 until 9/14/18