Using Document IDs - Seeking references that support the use of document ID numbers

Helmut Jilling

Auditor / Consultant
#11
Re: Using Document IDs - Seeking references that support the use of document ID numbe

I am looking for a very simple way to number my procedures, WI, forms, even master lists. Any help here?

Why use numbers at all. It is more meaningful to use names and titles that are clear and understandable. Computers no longer limit us to short 8 character filenames.
 
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E Wall

Just Me!
Super Moderator
#12
Re: Using Document IDs - Seeking references that support the use of document ID numbe

Michelle,
Thank you for sharing a simple number system. I have been struggling with that. I do not want to use unecessary numbers.
Kathy
IMO it is best to set up your numbering scheme inherant to your organization. Styling after standards only leads to:
1) extra work (when either the standard is revised or you attain certification to another standard [9001/14001] where there are numerous shared systems/processes) , or
2) confusion and slow learning curves because the numbers do not have any significant meaning without point of reference of the standard.

We use a combination alpha-numeric based on the process and process step.
Example from Nonconformance Management:
Work instruction: NCM-01
Visual SOP: NCM-01-01, NCM-01-02
Forms: NCMF-01, NCMF-02, NCMF-03

Develop one cross-reference from your processes to any standard that is relative. The only folks that need to know standard info are your management/staff and internal auditors.
 
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