Wanted: Examples of printed copy disclaimers that help with SHOP document control

#11
We have only original signed documents and intranet documentation, which are controlled.
All other documentation on the intranet includes only the typed names of the persons.
In an instruction we have determined that only intranet documentation and signed copies are valid.
We don´t have had any trouble with this ... up to now.
Thorsten Lehmann
 
Elsmar Forum Sponsor
#12
Thorsten,

I would have loved to have your setup and we aimed for a solution with the intranet providing the only valid documents, but alas... We had to settle for a mixed setup.

However, it beats the old paper only system by a mile....

/Claes
 
G

Garry

#13
Bob

A bit late, but anyway. We use Intranet and this very successful. The intranet is the only source where people have the guarantee that they get a controlled copy.
On printed documents there is a disclaimer "This is a controlled document. Printed copies are valid for seven days from <date> - Check the Intranet to verify that this is the correct revision before use".

Insert <date> in word, and you have a wonderful system. As for the number of days...well, it's your risk assessment. You can use any number as long as you can justify the risk.

I am not chasing documents anymore.

Cheers
 
R

Raptorwild

#15
Doc Control

This is how we handle it:

Quality Management System documentation is reviewed and approved for adequacy prior to issue.

The Quality Manager is responsible for the control of QMS documentation.
The Master Index of Controlled Documents & Approval Sheet contains the latest revisions.
The Operational Notebook is readily available to employees to ensure their awareness of the relevant procedures and have access to quality management system documentation.

Production documentation for product being built is listed on the Product Matrix for a specific part number. It is kept in a 3-ring binder located in the stock room. The Product Matrix contains the latest revisions of production documentation.
Customer supplied production documentation may be included on the Product Matrix and in the 3 ring binder. When revised or new customer supplied production documents are issued, the product matrix is updated with the change, new revision, initial and date.

Instructions for generating Production documentation is found in SOP 1 Manufacturing Documentation.

Documents are re-approved as necessary to update approved changes and are incorporated into the documentation. Red lining of production documents is acceptable and are identified with an initial and date. They are forwarded to the Quality department for review and approval. Red lined documents must be replaced within 60 days.

Obsolete documents are identified to prevent their unintended use. This is accomplished with either a red stamp or hand written with red ink, “OBSOLETE" or "Reference Only".

The Production Manager is responsible for the data collection and document/router issuances into production and ensures the latest revision of manufacturing and test instructions is indicated.

Employees verify they are using the correct and latest revision of production documentation for the work being done. Manufacturing and Test Instructions are indicated on the traveler. The latest revision is then found on the Product Matrix located in the 3 ring binder for the specific part number being built.

I do keep the original initiated documents on the computer. They are accessable to all employees and I hold training sessions to inform everyone how to get the latest rev.

Works good so far.

Paula
:bigwave:
 
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