What are the most important documents to maintain with your audit package

Q

qaap23

#1
Hello all, I am new to the site and wearing a new hat; quality engineer. I am cleaning house at the moment and I need some help on auditing. What are the most important documents to maintain with your audit package, especially internal audits? :eek:
 
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Stijloor

Staff member
Super Moderator
#2
Re: Quality Improvment Plan Suggestions

Hello all, I am new to the site and wearing a new hat; quality engineer. I am cleaning house at the moment and I need some help on auditing. What are the most important documents to maintain with your audit package, especially internal audits? :eek:
Hello qaap23,

Welcome to The Cove Forums! :bigwave: :bigwave:

Congratulations with your new position. You're cleaning house at the moment? :D

Documents? How about:
  • Audit procedure (mandatory)
  • Audit schedule, audit plans (good idea)
  • Auditor competency records (training records alone do not suffice) (must)
  • Audit records (mandatory)
  • Any other evidence to demonstrate that the Audit Process is doing what it is supposed to do.
Good luck with "cleaning house." ;)

Stijloor.
 
C

CliffK

#3
Re: Quality Improvment Plan Suggestions

Hello all, I am new to the site and wearing a new hat; quality engineer. I am cleaning house at the moment and I need some help on auditing. What are the most important documents to maintain with your audit package, especially internal audits? :eek:
Why don't you start a new thread? I think you'll get more attention that way.
 

harry

Super Moderator
#4
Re: Quality Improvment Plan Suggestions

Why don't you start a new thread? I think you'll get more attention that way.
These 3 posts were moved from the 'Quality Improvement Plan Suggestions' thread as it pertains to internal audit. Many thanks to Cliff for highlighting it.
 
Q

qaap23

#6
Re: Quality Improvment Plan Suggestions

Thanks for your insight, it will not go to waste. I am looking for wise and season advise to massage in with my innovative ideals. sorry if this is inappropiate to say in this forum. i will learn to use it better in the days to come, thanks again.
 

Colin

Quite Involved in Discussions
#7
Just to elaborate a little more on Stijloor's response - audit records may consist of:

Audit checklists or audit plan
Audit notes (evidence of what you checked)
Audit findings e.g. nonconformities or observations
Evidence of planned corrective actions
Evidence of follow-up activities and close out of NC's

These can vary a little depending on your own system and preference but they are generally what I would look for.

Looking forward a little, I also want to see how you were using the audit findings as an input to your management review :)
 
C

CliffK

#8
- audit records may consist of:

Audit checklists...
Audit notes (evidence of what you checked)
As a management rep, I never provided these two items to CB auditors.

Today when I perform audits for clients, I provide them if the client feels a strong need to present them to the CB auditor.

But then my audit plans are pretty detailed, primarily to ensure myself that I'm providing complete coverage. Also I work pretty hard at making sure the reports are totally unambiguous.
 
#9
The auditors' notes, from an internal audit program perspective, are - perhaps - the most important document to maintain. There are so many things that these provide in the way of evidence that the audit was done, what was sampled, where the auditor went, who they spoke to, what they discovered etc. etc. etc.

They, more than anything, give credibility to the audit.........
 

Colin

Quite Involved in Discussions
#10
The auditors' notes, from an internal audit program perspective, are - perhaps - the most important document to maintain. There are so many things that these provide in the way of evidence that the audit was done, what was sampled, where the auditor went, who they spoke to, what they discovered etc. etc. etc.

They, more than anything, give credibility to the audit.........
Totally agree Andy - without this detail it is difficult to tell how well the audits are being performed and how effective they are. I see too many which are just a high level glance at the process with no real findings coming out of them.
 
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