I also agree with lindal.
While we are not a medical device company……..
Unfortunately for me it falls squarely on my desk.
This may actually be a good thing.
We have in excess of 3000 technical manuals from more than 40 manufacturers.
They are kept in a master library in our central office. That is the easy part.
The 9 or so technicians each have their own files of duplicates or copies carried on their trucks (mobile labs). Each man has only what he needs according to his experience with each manufacturer. Needless to say nothing is uniform.
Once the system was put together, it took me about a year, it has been a relatively simple thing to maintain. The guys are really very good about telling me when they add or delete a manual.
Once the challenge was met to be on the same page so to speak maintenance has not been an issue.