How and when is a controled document a controled document? We have Process Conformance Sheets that we use to gather variable and attribute data for inspection. We have this form pre filled out as to individual inspection criteria for each of our approx. 1000 jobs in Microsoft Word and have a footer note stating the "form identifier" (mm3000-001)and the revision date. We are deciding to change the form identifier however we have to go into each individual form and change the footer if we decide that. The question is- quality records have to be "controled". Can we just call the form the "Process Conformance Sheet" and just write a procedure on how the completed forms are controlled as to retrivel,use,storage,and disposal ?