Interesting comments all. Thank-you very much all.
TBH, I am trying to keep away from document distribution lists. Can somebody please tell me if this will suffice?
We have a SET of documents that are stored in the Client's home and these are the only documents within the whole organisation that are distributed physically. For the rest - they are all on teh system and if a department wants to use it, they simply go to the electronic document, which in theory should be the latest version.
Now when the Auditor comes along, is it not possible for me to say to him that this is the ONLY folder that has documents that are distributed to Client homes - all of the documents are distrbuted to all of the Clients - so its simple really. If there is a change to one document then that document in that folder should be sent to ALL the Clients.
Your thoughts.
Many thanks.