Hi Wes,
Thanks for the informative response. It should of gave me some clue but I am totally new to the "industry."
Are you saying that the first thing I should do is to
define the information requirement as well as
available information in the organisation?
The organisation I am in if of smallish size (less than 30 personnel) but it does mostly R & D works. The company has been in existence for less than 6 years.
Should I start by coming up with an information flow (
need analysis and
documentation management responsibility) chart within the organisation.
Based on that I should start writing for a Standard Operation Procedure in the management of the information and documents in the organisation that entails Procedure; and Policy aspect of information management in the organisation?
Basically, I should divide my information management requirement into;
1. Information needs (what we intend to have)
2. Information and documentations management (what we already have)
Am I thinking in the right direction?
As for the actual management process of these two categories of information the nitty-gritty of organising the process would include coming up with a classification standard(organise the information); assigning subject/department/application code to the type of documents (allow for control as well as ease of search by assigning code to each personnel) and coming up with a standard set of procedural templates i.e. ensure only updated information are make available in an intranet situation, knowing when documents are being revised, etc.
Is this it? Please comment.
Thanks
Choon