Where should job descriptions be housed (located)?

F

filebase - 2007

#1
Hey guys,

Just trying to work out where job descriptions should be housed. do many people have actual 'personnel' files?

any help much appreciated

Ben
 
Elsmar Forum Sponsor

Jen Kirley

Quality and Auditing Expert
Staff member
Admin
#2
Re: job descriptions- where do they go?

Yes, we have job descriptions along with the other hiring process records for employees. That has been enough to satisfy auditors, though one wanted to see a set of descriptions--we pushed back, maintaining that specific descriptions for jobs to be filled was the right approach for us.
 

SteelMaiden

Super Moderator
Super Moderator
#3
here, job descriptions are an HR controlled record. At my last division, I controlled the job descriptions. It doesn't matter so much where, as is the responsibility defined and understood, keeping in mind the competency and awareness requirements.
 

ScottK

Not out of the crisis
Staff member
Super Moderator
#4
If you're talking about physical location it depends on your system.

Job descriptions in my system are kept in the document control system on the computer network like any other document.

Until we implemented the "paperless" system the controlled copies were kept in HR.
 

QualityNo1

Starting to get Involved
#5
I agree, my company kepps the job descriptions in with the Dept; together with competencies and selection criteria.
Job Descriptions are generic and in hard copy however, we will soon move to paperless and have them available through the intranet for all to see.
 

MarilynJ6354

Involved In Discussions
#6
Our job descriptions are housed on our parent company site; however, I have found that they are not kept up to date and they are definitely not controlled like our QMS documentation. Since they are not part of our quality system, should we have separate ones in the QMS?
 
R

ralphsulser

#7
Our job descriptions are kept, and maintained by the Human Resources department, in their master computer files.
 

MarilynJ6354

Involved In Discussions
#8
What I need to know is do they have to be controlled as part of the QMS? We cannot edit our job descriptions and right now they are not accurate. It is my understanding that there is no requirement for job descriptions. You are required to do two related tasks: define responsibility and authority and define competency in terms of education, experience, skills and training. Job descriptions are one way of accomplishing this but does this mean a training record would be sufficient?
 

GStough

Staff member
Super Moderator
#9
What I need to know is do they have to be controlled as part of the QMS? We cannot edit our job descriptions and right now they are not accurate. It is my understanding that there is no requirement for job descriptions. You are required to do two related tasks: define responsibility and authority and define competency in terms of education, experience, skills and training. Job descriptions are one way of accomplishing this but does this mean a training record would be sufficient?
Hi Marilyn,

Our job descriptions are controlled and are part of our QMS documentation. Original hard copies are kept by our document control clerk, who also stores them electronically in a secure location on our company intranet.

(Oh yeah, we are dual-registered to ISO 9001 and 13485.)

Hope this helps. :bigwave:
 
Q

qualitychic

#10
Our job descriptions are controlled by HR department. And, our HR department keeps personnel files which include a signed copy of job decription on each of the personnel files in addition to other personnel records.
 
Thread starter Similar threads Forum Replies Date
apestate Job Shop Inspection and Test - Where should we establish inspections? Why? Inspection, Prints (Drawings), Testing, Sampling and Related Topics 22
L Clause 0.4 of ISO 9001 and EHS - Where should I stop the inclusion of EHS in my QMS ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 8
F Quality Objectives - Where in the QMS Quality Objectives should be located ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 8
supadrai Countries where you should (absolutely?) avoid appointing a distributor ... Other Medical Device Regulations World-Wide 6
R Full Time Internal Auditor - Where should I be looking for someone? Career and Occupation Discussions 15
Q Where should Responsibilities be stated in a Procedure? ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 2
T Implementing a Kaizen Team - Where Should I begin? Lean in Manufacturing and Service Industries 7
A Where should I reference my sample Process Diagram ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 8
T Where should Validation and/or Testing Report to? Engineering? Quality? Quality Manager and Management Related Issues 3
Anerol C Where should I start as the person responsible for the calibration laboratory? General Measurement Device and Calibration Topics 7
A ISO implementation - Where or better yet what else should I be doing now ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 4
H How and where should Quality Objectives be documented? ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 15
L Where should the Process Failure Form reside? Document Control Systems, Procedures, Forms and Templates 6
T Work Instructions - Where and what departments should have them? ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 25
P Shipping by our own truck as part of an FMEA - Where FMEAs should end FMEA and Control Plans 6
Q Records where apply and stop recording everything? ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 4
G Gage R&R - Where am I going wrong? Part of a FAIR submission (Aerospace) Gage R&R (GR&R) and MSA (Measurement Systems Analysis) 2
R Where does IATF 16949 address Process mapping? IATF 16949 - Automotive Quality Systems Standard 3
C Where to place CE/label in Sterile IVD EU Medical Device Regulations 1
G New to ISO 9001 - Where to begin? ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 17
BeaBea Interesting Discussion Where Does Marketing/ Advertisement of Products fit in to ISO 9001? Process Maps, Process Mapping and Turtle Diagrams 38
K No IFU, where the requirements would go? EU Medical Device Regulations 5
T Assessing Hazard-Related Use Scenarios where control measures exist through standards IEC 62366 - Medical Device Usability Engineering 19
J Where to Place Process Maps in our Documentation? Process Maps, Process Mapping and Turtle Diagrams 4
GreatNate Where to get a KPI dashboard for QMS processes Quality Tools, Improvement and Analysis 5
I Where can I beg, steal (just kidding of course) or borrow good training material on the ISO 9001:2015 standard? ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 5
A Implementing ISO 20000-1 - Where to start Other ISO and International Standards and European Regulations 2
D Where does "as far as possible" stop? FMEA - EN 14971 ISO 14971 - Medical Device Risk Management 29
Q Statistics - Where to start in ISO 9001? ISO 9000, ISO 9001, and ISO 9004 Quality Management Systems Standards 5
H Calibration of InfraRan Vapor Analyzer - where to get calibration for SF6 General Measurement Device and Calibration Topics 2
M Where can I find examples of PPAP? APQP and PPAP 6
A What if Contract Manufacturers does not have an ISO 13485 certificate? Where will the NB audit take place, at legal mfg. site or contract mfg. site? Other Medical Device Regulations World-Wide 3
J Where can I find the latest update to Reach and ROHS? REACH and RoHS Conversations 7
D Where (in US) can I get the VDA Auditor Edition book? VDA Standards - Germany's Automotive Standards 3
S Where to get online AS standard audit certification classes? AS9100, IAQG 9100, Nadcap and related Aerospace Standards and Requirements 5
J Where I can get a copy of either the 3rd or 4th edition of UL544? Other Medical Device Regulations World-Wide 7
G Where to find Proficiency Test provider for photometrics (spectral %R, %T, photo density) General Measurement Device and Calibration Topics 9
Marc Quiz - Where did the idea of an assembly line come from? Coffee Break and Water Cooler Discussions 4
M Where to obtain a calibrated DICOM image? ISO 13485:2016 - Medical Device Quality Management Systems 1
R Where to get information - M6 per WA900 Manufacturing and Related Processes 1
S Where did FDA 510(K) form 3654 go? Other US Medical Device Regulations 1
W Where to begin with an ISO 9001:2015 internal audit Internal Auditing 13
D China - Where I can get NMPA complete structure/organogram chart and GB/YY format list China Medical Device Regulations 1
D Where does FMEA fit in your ISO 14971 Risk Management process? ISO 14971 - Medical Device Risk Management 13
CCaantley Where to get a good test indicator stand for a granite surface plate General Measurement Device and Calibration Topics 8
I ESD - Dissipative foam on a seat for where the people sit at benches Manufacturing and Related Processes 6
C In cases where users of an electronic system change their names Qualification and Validation (including 21 CFR Part 11) 6
P Warning Letter 1999 - Where does the FDA make older warning letters available? US Food and Drug Administration (FDA) 4
Rameshwar25 Where is Personnel Safety in IATF 16949:2016 IATF 16949 - Automotive Quality Systems Standard 2
A Where are the rules for when a repeat minor nonconformance becomes a major? IATF 16949 - Automotive Quality Systems Standard 36
Similar threads


















































Top Bottom