Why are the principles of controlled documentation important to a QMS?

[ysid69]

Can anyone please tell me Why the principles of controlled documentation is important to implement a Quality Management system..also i wanna know some methods for the control of documentation and how could small companies which are too small to afford full time quality staff ,controll documentation and meet the needs of ISO 9000 series accreditation.
i will be very grateful if you give me some examples from your experience.

thank you guys

 

[Claes Gefvenberg]

Hello ysid, and welcome to the Cove

Can anyone please tell me Why the principles of controlled documentation is important to implement a Quality Management system..

Good question, with several answers. The need to document your system grows with the size of a company as well as with its complexity. Imagine a blacksmith at the beginning of the 20th century. He had his customer right beside him, telling him what he wanted. Today few people ever meet a (external) customer... Thus, the need to document how the customers requirements are translated into instructions for your staff.

also i wanna know some methods for the control of documentation

Ok, You are in the right forum...Sift through what you find here. I had a quick look and came up with the following threads:

Advice on Structuring Documentation
4.2.3d What kind of media are you using for your controlled documents? Procedures?
Which ISO9001:2000 Document Control System software?

how could small companies which are too small to afford full time quality staff ,controll documentation and meet the needs of ISO 9000 series accreditation.

Have a look in ISO9001:2000, Clause 4.2.1 note 2: What you find there will allow you to tailor your system to your needs. A small company will need less documentation than a big one. Have look at:

ISO 9000 in Mom and Pop Shops - What are the simple concepts?
Keeping Procedures Simple
Am I doing to much work?
ISO 9001: Avoiding Over Documentation

Hope that helps for starters?

/Claes

 

[MarkJoel]

Hello ysid, and welcome to the Cove

Good question, with several answers. The need to document your system grows with the size of a company as well as with its complexity. Imagine a blacksmith at the beginning of the 20th century. He had his customer right beside him, telling him what he wanted. Today few people ever meet a (external) customer... Thus, the need to document how the customers requirements are translated into instructions for your staff.
Ok, You are in the right forum...Sift through what you find here. I had a quick look and came up with the following threads:

Advice on Structuring Documentation
4.2.3d What kind of media are you using for your controlled documents? Procedures?
Which ISO9001:2000 Document Control System software?
Have a look in ISO9001:2000, Clause 4.2.1 note 2: What you find there will allow you to tailor your system to your needs. A small company will need less documentation than a big one. Have look at:

ISO 9000 in Mom and Pop Shops - What are the simple concepts?
Keeping Procedures Simple
Am I doing to much work?
ISO 9001: Avoiding Over Documentation

Hope that helps for starters?

/Claes

Claes,

Thanks for posting those links!
There are extremely helpful for novices like me.