Writing our Standard Operating Procedures - Examples wanted

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R

ralphsulser

#12
I think there is no standard definition of an SOP.Some people call a procedure in a manual an SOP.Many think that an SOP is like a work instruction for an operator and it should be displaced in the work place.Can any one please define an SOP preferably with examples?
V.J.Brahmaiah
I have used the following and it works for us.
Procedure defines "What and who"
Work Instruction defines "How"
 
D

DrM2u

#13
I have used the following and it works for us.
Procedure defines "What and who"
Work Instruction defines "How"
I second Ralph's definitions; they have been around for a while as a guideline for separating procedures from instructions.

Here is another important thing to keep in mind when creating documents, at least IMHO. Procedures and instructions should exist for two main reasons:
1. They are required by a standard, regulation, etc (i.e. ISO 9001)
2. They need to compensate for the lack of knowledge on what to do or how to do something
I also have other guidelines that I follow when documenting a system but I don't want to bore everyone here.

I have posted a sample procedure in another forum and it can be seen by searching for Change Control in the Post Attachments List archives. Just another example for consideration ...
 
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J

JaneB

#14
But that said, 'SOP' is s just a term, without any definitive definition :tg:. And it can mean whatever people determine it to mean. I dislike both terms (SOP, WI) and never use them, but I do understand they have wide currency in yer typical manufacturing company.

Procedures and instructions should exist for two main reasons:
1. They are required by a standard, regulation, etc (i.e. ISO 9001)
2. They need to compensate for the lack of knowledge on what to do or how to do something
I don't disagree, but I'd much rather see them listed the other way around:
1. The organisation identifies a need (eg, to provide guidance, achieve consistency, set out a preferred way something is to be done etc), or
2. They are required by a Standard, regulation etc.

Might sound petty, but it might help put the focus where it's important and avoid that tired old misunderstanding of 'you only need 6 procedures for 9001'
 
D

DrM2u

#15
But that said, 'SOP' is s just a term, without any definitive definition :tg:. And it can mean whatever people determine it to mean. I dislike both terms (SOP, WI) and never use them, but I do understand they have wide currency in yer typical manufacturing company.


I don't disagree, but I'd much rather see them listed the other way around:
1. The organisation identifies a need (eg, to provide guidance, achieve consistency, set out a preferred way something is to be done etc), or
2. They are required by a Standard, regulation etc.

Might sound petty, but it might help put the focus where it's important and avoid that tired old misunderstanding of 'you only need 6 procedures for 9001'
I agree with Jane, we should put need first. The reasons for procedures were listed in that particular order because compliance with the standard's requirements is prevalent in registered organizations. I also agree that the understanding should be that an organization is REQUIRED to have procedures for the 6 requirements and not that it needs only 6 procedures. This means that you can combine some of the 6 requirements into 5 procedures (like Corrective & Preventive Actions) and also identify additional NEEDED procedures.
 
B

bbolden

#16
I was also wondering if anyone had an example of a change control procedure example. Anything you have would be great. Thanks
 
D

DrM2u

#18
I was also wondering if anyone had an example of a change control procedure example. Anything you have would be great. Thanks
Please follow the link posted by Stijloor. I have posted a procedure called Change Control and a form called Change Request. Hopefully they help.
 
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