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  QS-9000
  purchase order

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Author Topic:   purchase order
hawson
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Registered: Nov 2000

posted 06 November 2000 01:55 AM     Click Here to See the Profile for hawson   Click Here to Email hawson     Edit/Delete Message   Reply w/Quote
is purchase order(active, haven't put into production) a file or record?

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CJacobsen
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From:Williamstown, MA
Registered: Oct 2000

posted 06 November 2000 06:58 AM     Click Here to See the Profile for CJacobsen   Click Here to Email CJacobsen     Edit/Delete Message   Reply w/Quote
Thinking about it in terms of ISO 9000, I would say this:

The purchase order is an active document. Active meaning it has been issued and you are awaiting the delivery of parts against that purchase order.

Since you should have a log of all purchase orders issued (updated at the time of issue) this log can be used to identify that the purchase order has been issued and if the log reflects that it is still open, you should be able to track where the document actually is (in receiving files waiting delivery, etc.)

The purchase order becomes a record when all the items on the purchase order have been received and you are now retaining the purchase order as a historical document in your files.

------------------
Christopher E. Jacobsen
cej@cjsys.net
CJSystems

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hawson
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posted 06 November 2000 08:03 PM     Click Here to See the Profile for hawson   Click Here to Email hawson     Edit/Delete Message   Reply w/Quote
thanks for your reply.

In our company,we control the file as follwed

stamped with "controled" and issue to sb. who need it.

every day we receive 3-4 pieces for just in time delivery.

should we always stamp every day?

can sb. show me how to do?

thanks

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hawson
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posted 08 November 2000 03:28 AM     Click Here to See the Profile for hawson   Click Here to Email hawson     Edit/Delete Message   Reply w/Quote
is expert interested in such topic?

come on, your idea!

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Marc Smith
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From:West Chester, OH, USA
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posted 08 November 2000 08:25 AM     Click Here to See the Profile for Marc Smith   Click Here to Email Marc Smith     Edit/Delete Message   Reply w/Quote
What is sb?

We need more specific information.

By the way - there is more to document / records control than stamping a document / record. What else do you do? Do you have a master list? Since it's defined as a 'quality record', why do you stamp it? What does it mean if a PO is NOT stamped? What, specifically, does your stamp say? Just "CONTROLLED" or something similar?

A Purchase Order is a 'quality record'.

I agree with CJacobsen's reply.

[This message has been edited by Marc Smith (edited 08 November 2000).]

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hawson
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posted 08 November 2000 07:53 PM     Click Here to See the Profile for hawson   Click Here to Email hawson     Edit/Delete Message   Reply w/Quote
there is more to document / records control than stamping a document /
record. What else do you do? Do you have a master list?

--we have master list for the issue of the document. when the document
is current used,it is stamped"controled" and issued (mentioned in our
procedure). the po is logged on another list and tracked not on the
master list. but i think it is the same.the po will be issued to
production department for confirming the ability of production every
day.but never stamped. I am not sure this is ok.

Since it's defined as a 'quality record', ... A Purchase Order is a
'quality record'.

--po isnot a record until the product has been delivered. right?

I still need your suggestion.
thank you

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Marc Smith
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From:West Chester, OH, USA
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posted 08 November 2000 08:33 PM     Click Here to See the Profile for Marc Smith   Click Here to Email Marc Smith     Edit/Delete Message   Reply w/Quote
A Purchase Order is a quality record as soon as it is reviewed and approved (your purchase order to a supplier) or received (a coustmer's PO to you). It has nothing to do with product delivery other than conditions and/or terms of delivery which are often stated within a PO.

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