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  Auditing
  Stamped "VALID"

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Author Topic:   Stamped "VALID"
QMRICH56
Lurker (<10 Posts)

Posts: 1
From:Spartanburg, SC , US
Registered: Feb 99

posted 18 February 1999 08:09 PM     Click Here to See the Profile for QMRICH56   Click Here to Email QMRICH56     Edit/Delete Message   Reply w/Quote
Do we need to have the documents on the shop floor stamped "VALID" ? The documents have the Issue Date in the header and reflect the date listed on the "List of Valid Documents" sheet. and do we need to have the "List of valid documents" on the shop floor also?

------------------
Rich

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Marc Smith
Cheech Wizard

Posts: 4119
From:West Chester, OH, USA
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posted 19 February 1999 04:12 PM     Click Here to See the Profile for Marc Smith   Click Here to Email Marc Smith     Edit/Delete Message   Reply w/Quote
You would only have to stamp the documents If Your Procedure Say So.

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Don Winton
Forum Contributor

Posts: 498
From:Tullahoma, TN
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posted 23 February 1999 09:35 PM     Click Here to See the Profile for Don Winton   Click Here to Email Don Winton     Edit/Delete Message   Reply w/Quote
quote:
You would only have to stamp the documents If Your Procedure Say So.

Agreed. Document control does not require that the documents be stamped (VALID or otherwise), only identified (ISO).

Regards,
Don

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Russ Jackson
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Posts: 19
From:Kingsport, TN
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posted 23 February 1999 11:48 PM     Click Here to See the Profile for Russ Jackson   Click Here to Email Russ Jackson     Edit/Delete Message   Reply w/Quote
Apparently you call you master list of documents "List of Valid Documents" and this list appropriately identifies the current (and valid) documents which should be in use.
There is no need to stamp the documents VALID simply because you use the term in you master list unless, as Mark and Don have pointed out, that you state in your document control procedures that they should be stamped.

As to the second question, there is no requirement for having the master "List of Valid Documents" available on the floor unless you require by procedure that document users check to ensure that their procedures match the issue on the master list. If your document control practices are working correctly then you should have good assurance that the users always have the latest valid issue in hand. If your document control practices are not working correctly the problem will be detected in your internal audits and you can initiate corrective action. But, bottom line, do not implement a practice of stamping the documents to show validity unless you have the requirement specified in a procedure OR it is absolutely necessary in your work environment to ensure that document control requirements are being met.

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