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Author Topic:   Job Descriptions
Forum Contributor

Posts: 13
From:bloomfield, CT 06002, USA

posted 25 March 1999 09:32 AM     Click Here to See the Profile for dhillsburg   Click Here to Email dhillsburg     Edit/Delete Message   Reply w/Quote
My company used to allow all employees access to their job descriptions on a lotus notes database. This has now been restricted to HR personnel and myself as the Management Rep. The job description includes a list of duties and responsibilities, required skills and a section that lists what Quality Systems Procedures apply to the position. By restricting access to these job descriptions, am I in danger of being noncompliant to any clauses in 4.1, 4.9 or 4.18? I am not even sure if HR will give an employee a copy of their job description upon request.

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Marc Smith
Cheech Wizard

Posts: 4119
From:West Chester, OH, USA

posted 31 March 1999 12:36 AM     Click Here to See the Profile for Marc Smith   Click Here to Email Marc Smith     Edit/Delete Message   Reply w/Quote
It is not necessary for you to give an employee an HR job description.

The point is for you to have a method/system to ensure each employee knows his/her job duties and responsibilities. How is this communicated? It seems rather pitiful to restrict the actual job description but some folks see enemies everywhere.

Often companies have 2 job descriptions. One for HR for hiring with stuff like education preferred or required etc., and another in the area where the employee works. Know that it is not unusual for HR to 'work alone'. Like IS people they take themselves to be mystics and like police they are big into confidentiality (and for good reason).

Want to hear more?

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Stephen Kuchar
Lurker (<10 Posts)

Posts: 6
From:Lincoln, NE USA
Registered: Oct 98

posted 31 March 1999 10:12 AM     Click Here to See the Profile for Stephen Kuchar   Click Here to Email Stephen Kuchar     Edit/Delete Message   Reply w/Quote
We have recently hired an HR Manager and are starting to write job descriptions for our company. We had not had any documented until now. We are a small steel fabrication shop, (Less than 100 employees).

I am very interested in this topic. Any info or direction would be beneficial to us. I have looked in the forums that I am aware of for information, and have tried to piece together what I have found. There is some info in the Cayman Archives, but it takes awhile to search it out.
Thanks for any help.


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Christian Lupo
Forum Contributor

Posts: 117
From:Auburn, NY

posted 31 March 1999 10:27 AM     Click Here to See the Profile for Christian Lupo   Click Here to Email Christian Lupo     Edit/Delete Message   Reply w/Quote
Restricting viewing access to job descriptions is not in "violation" of any of the ISO clauses you mentioned. I feel (and this has been contested)that job descriptions should be controlled documents, and the ability to revise them should be controlled.

Even in a union shop where there has been a history of mistrust between management and union members (where I work), I feel people have the right to see their job descriptions. "Hiding" job descriptions has led to mistrust between management and union workers. A "What are they trying to hide..." mentality has broken out. In this case if your job descriptions are accurate, why should you restrict access. If they are not, then you have bigger problems.

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